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L A S E R L E T T E R H E A D p l u s - V E R S I O N 3 . 0 H A N D B O O K =============== How to Get Up and Running Quickly with Laser Letterhead plus - SHAREWARE EDITION - NOTE: Handbook Format Set for Laser Printing at 60 lines per Page Consultant Pharmacist Services, INC. P.O. Box 47097, Saint Petersburg, Florida 33743-7097 USA FAX/Voice Telephone 813 544 0212 ~ =============================================================================== Product Registration and Request for Basic Customized PCX Pak =============================================================================== Registration will entitle you to receive the Commercial Edition of Laser Letterhead plus, a printed Handbook, and the Basic Customizing PCX Pak. The PCX Pak contains forms for obtaining one PCX text based logo, one PCX letterhead image, and one PCX watermark image at NO COST TO YOU. The image designs selected from the Pak are professionally designed as vector images using fountain fills, gray shades, 3-D perspective or other appropriate effects. Finally, they are scaled to exact print size and converted to a black and white PCX image. Typefaces may be selected from a wide selection (over 100) of popular fonts. Please allow 3-4 weeks delivery time. In addition, you may have one image of your own converted to PCX format and/or re-scaled if it is in one of the following formats: 1. TIFF files 7. PIF, GDF from IBM 2. BMP or Windows 3.0 Bitmaps 8. PICT from MacIntosh computers 3. DXF or AutoCAD 9. HPGL plotter files 4. AI, EPS, from Adobe 10. CGM Computer Graphics Metafiles 5. GEM files 11. EPS CorelTrace 6. PIC from Lotus 12. CDR Corel Draw! If your image is not in any of these formats, we will be able to scan it with a high resolution 600 dpi flatbed scanner, converting it to a PCX file. Scanned images run the risk of losing some small detail when transfered. Addition PCX images or logos may be ordered with the Basic PCX Pak. All transactions are by mail to the address below. To maintain low costs, all payments are by personal or business checks or money order. No telephone orders or credit cards accepted. Consultant Pharmacist Services, Inc. may refuse any image or letterhead requests that it deems unreasonable or not within the scope or the intent of this offer. REV A22491 -------------------------------------------------------------------------- Name:________________________________________Telephone:(_____)____________ Business Name:____________________________________________________________ Street Address:___________________________________________________________ City, State, Zip:_________________________________________________________ Check Disk Size: __360K 5.25" __720K 3.5" Registration Fee: Each Single User...............: ___@ $25.00....:_______ Florida Residents Add 6% State Sales Tax..........................:_______ Shipping/Handling for US or Canada add 4.95 (Foreign add 8.95)...:_______ Total.............................................................:_______ Make Checks or Money Orders Payable to: Consultant Pharmacist Services, Inc. Send This Form with Remittance to: PO BOX 47097, St. Petersburg, Florida 33743-7097 USA FAX 813 544 0212 ~ page i - NOTICES - The Shareware Edition is a full featured functioning software product that is not "crippled" in any manner, so that some features are disabled. It is not a demo product in that it runs on its own permitting the user only partial use of its capabilities. PCX images are included in the Shareware Edition and are referred to as "demonstration" items in that they are not customized to the users needs. Customized PCX images are offered at no extra charge upon registration. PCX images, in addition to those supplied with the registration, may be purchased for a reasonable sum. DISCLAIMER OF WARRANTY AND GENERAL DISCLAIMER THE SOFTWARE AND ACCOMPANYING WRITTEN MATERIALS ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. IN NO EVENT WILL CONSULTANT PHARMACIST SERVICES, INC. BE LIABLE FOR ANY DAMAGES, INCLUDING LOST PROFITS, LOST SAVINGS, LOST OR DESTROYED DATA, OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE, OR INABILITY TO USE THIS SOFTWARE. THE USER OF THIS SOFTWARE UTILIZES LASER LETTERHEAD PLUS SOLELY AT THEIR OWN RISK. DAMAGES TO ANY COMPUTER EQUIPMENT OR LOSS OF DATA ARISING OUT OF ITS USE IS NOT THE RESPONSIBILITY OF CONSULTANT PHARMACIST SERVICES, INC. OR ANY OF ITS VENDORS. USE ON OTHER THAN COMPATIBLE EQUIPMENT AS STATED IS PROHIBITED. CONSULTANT PHARMACIST SERVICES WILL NOT BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY USE OF THIS SOFTWARE AND DAMAGES ARISING FROM ITS USE EVEN IF WE ARE APPRISED OF THE POSSIBILITY OF SUCH DAMAGES OCCURRING. THIS PRODUCT IS LICENSED WITHOUT ANY WARRANTY OF MERCHANTABILITY, FITNESS OR PARTICULAR PURPOSE, PERFORMANCE, OR OTHERWISE; ALL WARRANTIES ARE DISCLAIMED. THIS SOFTWARE MAY NOT BE REVERSED-ENGINEERED OR OTHERWISE DISASSEMBLED. NO METHODS MAY BE USED TO ATTEMPT TO UTILIZE THE WRITTEN CODE. THIS INCLUDES CERTAIN TRADE OR PROGRAMING SECRETS AND CONFIDENTIAL INFORMATION OF CONSULTANT PHARMACIST SERVICES, INC. LASER LETTERHEAD PLUS, CPS, AND CP SERVICES ARE TRADEMARKS OF CONSULTANT PHARMACIST SERVICES, INC., AND MAY NOT BE USED BY ANYONE IN ANY MANNER. CONCERNING THIS HANDBOOK Handbook for Laser Letterhead Plus, (C) 1989, 1990, 1991. Consultant Pharmacist Services, Inc. This Handbook and all its contents are copyrighted. It is intended only as an aid to users of this software and not as a technical reference for any brand laser printer or its accessories, including font cartridges or software, mentioned or referred to in its contents. See your laser manuals or application instructions for all technical reference information or general user information on the proper operation of your laser printer or software. ~ page ii - CREDITS - Corel Draw! is a product of Corel Systems Corporation Bitstream and Fontware are trademarks of Bitstream, Inc. dBase III Plus is the trademark of Ashton-Tate IBM is a trademark of International Business Machines Corporation LaserJet is a product of Hewlett-Packard Company LaserJet Plus is a product of Hewlett-Packard Company LaserJet 500 Plus is a product of Hewlett-Packard Company LaserJet 2000 is a product of Hewlett-Packard Company LaserJet Series II is a product of Hewlett-Packard Company LaserJet Series IID is a product of Hewlett-Packard Company LaserJet Series IIP is a product of Hewlett-Packard Company LaserJet Series III is a product of Hewlett-Packard Company LaserJet Series IIID is a product of Hewlett-Packard Company Micrografx Designer is a product of Micrografx, Inc. QEMM-386 is a trademark of Quarterdeck Office Systems The Font Cartridges A-Z are products of Hewlett-Packard Company Type Director and Intellifont are trademarks of Agfa Corporation 25 Cartridges in One! is a product of Pacific Data Products WordStar is a product of WordStar International Corporation Portions (C) Copyright Genus Microprogramming, Inc. 1988-1990 File Compression System used for this software is Licensed from PKware, Inc., 9025 North Deerwood Drive, Brown Deer, WI 53223 - List of Program Files - LP.BAT Must be used to start program LLHPV3.EXE Main Menu and letterhead printing ENVELOPE.EXE Envelope printing UTILITY.EXE Holds all utility programs and setup OVL_1 thru OVL_6 Execution support files ADDRESS.DAT Address database COUNTER.DAT Holds number system for finding addresses LETTER.DAT SetUp program database ESCAPE.FNT Locates and identifies fonts WORDPROC.EXE Dummy word processor file ???.PCX Image files WM?.PCX Watermark image files INSTALL.EXE Install to hard disk and creates LP.BAT HANDBOOK.DOC Instruction manual BOOKPRT.EXE Prints Handbook.Doc on laser printer ~ page iii ============================================================================== TABLE OF CONTENTS ============================================================================== Page 1. What is in Version 3.0............................................. 1 2. What Laser Letterhead plus Version 3.0 Does........................ 4 3. How the Program Memory Manager Works............................... 6 4. What You Need to Use Laser Letterhead plus......................... 7 5. How to Begin....................................................... 8 6. Quick Start Instructions...........................................10 7. Downloading Your Fonts to the Printer..............................12 8. How to Proceed - Suggested Plan....................................13 9. Printing Letterheads...............................................14 10. Printing Envelopes.................................................18 11. The Utility Menu...................................................21 12. The DOS Shell......................................................28 13. Calling Up Your Word Processor from the Main Menu..................29 14. Selecting a Feed Method............................................30 15. Setting Up and Placing Your Data into the Program..................32 A. Screen #1 - Basic SetUp and Slogan Information..................34 B. Screen #2 - Font SetUp..........................................45 C. Screen #3 - PCX Images..........................................52 D. Screen #4 - Graphics and Text SetUp.............................55 16. How to Place Soft Fonts in a Directory of Your Choice..............60 17. Error Codes........................................................61 * * * ~ Page 1 ============================================================================== 1.What's in Version 3.0? ------------------------------------------------------------------------------ The changes made in Version 3.0 are based entirely upon user input. Most users wanted greater control over the creation of a letterhead, but others wanted the process left automated. All wanted logos and graphics and the ability to locate them easily on the letterhead. Very few used the Help files, and felt that the space should be given to other things. Supplying your own soft fonts seemed to be no great problem. Two additional types of letterheads have been added, and also a total of 16 positions for image files. The native PCL IV code has been utilized to include user designated shading and fill patterns. The following changes and additions are now included in the Shareware Edition of Laser Letterhead plus Version 3.0: 1. New! THE ORIGINAL COMPUTER AUTOMATED LETTERHEADS IN A BUSINESS AND PERSONAL VERSION plus 2 PCX IMAGE FILE POSITIONS: The original personal and business automated letterheads have been left as they were, but a logo, slogan, and watermark may be added anywhere on the page. All shaded letterheads will permit the user to select the percent shading desired. The user may also elect to have the business address on one line or broken into two lines. This is similar to the personal letterhead version. 2. New! SPECIAL USER DESIGNED LETTERHEAD IN A BUSINESS AND PERSONAL VERSION plus 3 PCX IMAGE FILE POSITIONS: In addition, a "Special Designed Letterhead" may be created that allows the letterhead text to be moved horizontally. Two logos or PCX images may be used anywhere in this letterhead, plus a "watermark". A watermark is a very light image or logo of any size. It is a light-background image of only 1% to 5% density of the normal PCX logo and resembles the watermark that manufacturers place on fine paper. Text placed over a watermark image may be read easily. a. The baseline (usually a single or double line under the letterhead text) may take on graphic form such as triple horizontal lines, short vertical lines, slanted lines, a shaded bar, solid bar, or patterned bar. It may be framed or left open. The baseline may even be turned upright in any of its designs and placed vertically anywhere on the page. b. The baseline graphics are extended to the envelope. The Shareware version does not support an image or Logo on the envelope. The baseline under the return address may be expanded to a graphic or patterned bar as on the letterhead. A slogan or phrase of any 50 characters may be placed on the envelope. 3. New! A USER DESIGNED "ONLY LOGO" LETTERHEAD IN A BUSINESS AND PERSONAL VERSION plus 3 IMAGE FILE POSITIONS: A "Only Logo" letterhead is unique. The entire letterhead may be a PCX image. This permits using special effects with fountain fills and shading in a PCX image. (With your registration, you will receive a customized ~ Page 2 PCX Only Logo letterhead, a logo, and a watermark.) A personal name and title along with the date may be placed anywhere on the page, or super- imposed within the PCX image. In addition, Only Logo Letterhead will take an additional PCX image, a watermark, and a slogan. This letterhead is available in two separately designed business and personal versions. 4. New! EASY SETUP INSTRUCTIONS USING EITHER INCHES OR CENTIMETERS TO POSITION THE IMAGES ANYWHERE ON THE PAGE - NO ROWS OR COLUMNS! Placing images and text on a page is a simple task. You may do it using either inches or centimeters. Just measure from the top of the page down for a "vertical" position and from the left-hand margin of the page across for a "horizontal" position. These two coordinates will place PCX images, text, or graphics anywhere on the page. No rows or columns or pixels to count, and you may measure right down to 1/1000 of an inch or 0.1 centimeter! 5. DATABASE ADDRESS LIST, LABEL AND ENVELOPE PRINTING, WITH UTILITY PROGRAMS ARE STILL RETAINED: The database address list and maintenance programs are still supported, as well as the label/envelope printing, printing of return address labels, font test print out, and the LaserJet Test Printing programs. You will find all of these original programs now on an easy selectable menu. 6. New! A DOS GATEWAY TO RUN PROGRAMS WITHOUT LEAVING LASER LETTERHEAD PLUS: A DOS Gateway or shell is available right off the Main Menu. You may exit and run any program that will fit in all but 11K of memory! Type "EXIT" and you will again be back in Laser Letterhead Plus. 7. New! RUN YOUR WORD PROCESSOR FROM THE MAIN MENU OF LASER LETTERHEAD PLUS: Your word processor may be placed on the Main Menu and you may run it from inside Laser Letterhead plus! No need to exit the program to create a letter. Just select it from the Main Menu and you are there! 8. New! BUILT-IN MEMORY MANAGER TO UTILIZE EXTENDED AND/OR EXPANDED MEMORY: In order to accommodate all these features into 640K of program memory, Laser Letterhead plus now contains a built-in memory manager. If your computer has extended or expanded memory and has HIMEM.SYS, QEMM.SYS, or any other memory manager in its config.sys file, the built-in memory manager in Laser Letterhead plus will make its best deal for extended or expanded memory (or both!) from your system. It supports all expanded memory (EMS) that conforms to the LIM (Lotus, Intel, Microsoft) specification versions 3.2 and up. Extended memory is also supported, as is used, for example, in Microsoft Windows Version 3. Large sections of programing are swapped in and out of ~ Page 3 memory. If extended or expanded memory is not available, or you choose not to use it (in SetUp), the memory manager will instead write to your hard disk. 9. NEW! All NEW MANUAL, REWRITTEN AND SET UP FOR GETTING STARTED FAST WITH A QUICK START SECTION. It's now called the Handbook. The program is setup complete with PCX images and ready to print. Add your favorite fonts and you can try the program out immediately. Other parts of the Handbook are in outline style for quick browsing. But if you are wondering... WHERE DO YOU GET PCX LOGOS OR IMAGES, WATERMARKS, AND PCX LETTERHEADS? a. The Shareware Edition contains enough samples to give you a good idea of what you may do with letterhead designs, but none of these are personalized to you or customized for your business. When you register the product, you will receive the Basic Customized PCX Pak along with the Commercial Edition of Laser Letterhead plus. This will entitle you to a PCX Only Logo letterhead, a PCX text-based logo, and a PCX watermark that is customized to you or your business. You may also obtain alternative PCX logos, watermarks, and full PCX letterheads at small additional cost. If you already have a logo with an image format other than PCX, don't despair. We can transfer most images you send in with your registration to PCX format. See the Registration Form for details. b. If you have any of the popular draw or paint programs that will let you mix designs and text, you will find that you are able to create your own logos or images in PCX format. Again, we have the ability to change most image formats to PCX when you register and watermarks may easily be created from most images. If you have or can obtain a program like Corel Draw! or Micrografx Designer, you will have all you need to create your own customized letterheads and logos. ~ Page 4 ============================================================================== 2. What Laser Letterhead Plus, Version 3.0 Does: ============================================================================== This program is an easy to use laser printing program that will let you create letterhead stationery complete with logos and graphics and matching envelopes. The program is made to use with Hewlett-Packard LaserJet printers or compatibles. This includes ALL Hewlett-Packard printers except the original LaserJet Model. Supported models are the LaserJet Plus, LaserJet 500 plus, LaserJet 2000, all Series II models, Series IID, Series IIP, Series III, and Series IIID. Any closely compatible laser printer using Level IV page formatting feature, HP Printer Command Language (PCL) may use Laser Letterhead Plus. Version 3.0 avoids using PCL Level V, so that the program will be backward compatible with almost all Laser Printers on the market today and forward compatible with any new model laser that uses the same Level IV Printer Command Language. If you are using a non-Hewlett-Packard Laser Printer, it must be set in HP LaserJet compatibility mode. Consult your printer's manual on how this is accomplished. PCX images may be inserted into the letterhead designs. This includes any image in PCX bitmap format. It is mostly intended for a logo, but ANY PCX image file or PCX clip-art will work. A light image or what is termed a "watermark" may also be employed. This PCX image of 1% to 5% density of the normal image, forms a background that permits text to be placed over it. This is well suited for the body of the page containing the letter text. If watermarks are not used, any PCX image, including clip-art, may be used in this position, and placed anywhere on the page. A watermark is also included at no charge when this product is registered. Every letter format and the envelope permits the use of a "slogan". A slogan is a short phrase or sentence of 50 characters that may be placed anywhere on the page or envelope. The slogan may be boxed in, shaded, or framed with a graphic fill pattern. A separate slogan is used for the letter and envelope. Envelopes may be printed with a return and mailing address that matches the letterhead stationery. A database file of mailing addresses may be maintained and a address selected and placed on an envelope with little effort. From the address database, a label list may be selected. Mailing address labels may be generated for parcels. In addition, return address labels that match the stationery are available. Every letterhead is capable of producing two variations: a personal name version or business version. There are 3 types of letterheads: 1. A REGULAR (automated) Letterhead where you merely enter the necessary information in SetUp and the design is computer created for a centered or left-justified letterhead. A PCX logo, a watermark, and a slogan may be positioned anywhere on the page, if desired. ~ Page 5 2. A SPECIALLY DESIGNED (partially automated) Letterhead, that permits the user to move the letterhead text horizontally, and position two PCX logos, a watermark image, and a slogan anywhere on the page. The user may select the margin position for the letterhead text. A lightly printed PCX watermark image may be added and as well as a slogan. Graphical fill patterns may be used for the baseline and around the slogan. A baseline is usually a line underneath the letterhead text. This can be drastically changed with a laser printer to a double line, dotted line, heavy black line, gray-shaded bar that may be framed and non-shaded (white), or gray-shaded up to solid black. It may also be a patterned filled bar with up to 6 different patterns set within a frame or left unframed. The baseline may be rotated to an upright position, and placed on the left margin or anywhere else on the page. All positions are in inches or centimeters from the top and left margins and may be located accurately down to 1/1000 of an inch or on the metric scale to 0.1 centimeter. The program permits the user to select metric measurement or inches. 3. A ONLY LOGO Letterhead utilizes a PCX image for the entire letterhead. This will permit landscape (vertical) printing down the side of the page or in a circle or anything else that may be created with a PCX image. The ONLY LOGO Letterhead also supports two additional PCX images, a watermark image, and a slogan. All PCX image printing is programmed in fast assembler language that makes images print almost as rapidly as plain text. A large watermark image may require a longer time. This letterhead may be set up in a draw or paint program utilizing text and PCX images as well as the available tools for creating various effects such as shading and fountains. Other PCX images or clip-art may be employed to create separate or combined images. A name and title and the current date may be incorporated into the letterhead or placed anywhere on the page. This is a print time option. A PCX letterhead image, a text-based logo, and a watermark are available at no extra charge with your registration. ~ Page 6 ============================================================================== 3. How the program Memory Manager works... ============================================================================== Several enhancements have been added to the program to speed it up and handle its large size as well as PCX images. Image files are notoriously slow in printing. These routines have been optimized and are written in fast assembler language. Although they are about the size of a font file, it takes only a fraction of the time to manipulate and download them. In addition, extended and/or expanded memory are used to boost all routines into memory, making them available in an instant. The total program, including all modules, encompass' over a megabyte of diskspace. Above 640K, large sections of the program are swapped in and out of expanded or extended memory (or both, if available). After one pass through your laser printer, you will notice a speed-up for subsequent passes. All Memory Manager routines are also programmed in fast assembler language to enhance their execution speed. The built in Memory Manager negotiates for memory upon start-up of the program and attempts to make its best deal with whatever memory drivers you have installed. Many computers have extended memory that is not available and never used by other programs. The Memory Manager will go after it and use it if you permit it to do so (in SetUp). It will search for HIMEM.SYS and utilize memory that is generally not available. It will seek QEMM.SYS, EMM386.SYS, 386MAX.SYS, or any other drivers to secure what is needed. Indicators at the bottom of the Main Menu will show how much extended and/or expanded memory is being utilized. Since all memory is returned after the program is through using it, the amount shown at the Main Menu may be misleading. A trip to the Utility Menu or to print envelopes will usually cause about 512K to be swapped into memory. If all fails, then it will settle for writing to the disk. A subdirectory is created off the current directory upon startup in the event your installed memory, if any, is not sufficient for the needs of the program. Writing to the disk is not fast, but it creates enough swapping room to execute a large complex program. At times you will notice messages quickly appearing at the top of the monitor screen. This generally informs you of what is being done. If a backup directory has to be created quickly, such a message will occur. When the program is completed it returns all memory and erases the temporary disk directories, leaving everything as it was when it started. ~ Page 7 ============================================================================== 4. What you need to use Laser Letterhead Plus... ============================================================================== 1. An IBM compatible computer with a hard disk and 640K of RAM. The The best performance is achieved by "AT" type 286, 386, or 486 computers because of their superior memory handling abilities and execution speed. The computer should be equippted with a hard disk. The program will not run properly off floppy diskettes. 2. Operating system: MS DOS 3.0 or higher. The program is designed to be used with most up-to-date systems that utilize a megabyte or more of RAM and a memory manager. Extended and/or expanded memory may be utilized. Laser Letterhead plus supports the HIMEM.SYS driver and can access its extended memory. Expanded memory drivers such as Quarterdeck's QEMM or 386MAX are used as well. If you have any memory driver which conforms to LIM (Lotus, Intel, Microsoft) specifications 3.2 and up, the Laser Letterhead plus Memory Manager will recognize it and use it to its fullest extent. The program is text based requiring only menu selections, so it will work with any text or graphics video cards and monitors. 3. A Hewlett-Packard or Compatible Laser Printer: The software is compatible with all Hewlett-Packard Laser printers except the original Laserjet Model. Other laser printers that are compatible with the LaserJet work equally well. 4a. Computer RAM memory requirements: 640K RAM. Disk Space: The program requires over a megabyte of disk space. With soft fonts and PCX files, almost 2 megabytes of a hard disk is utilized.If you have a expanded or extended RAM and a memory manager such as HIMEM.SYS or QEM386 with at least a megabyte of memory, you will need no additional disk space. Otherwise, the program will have to create up to 500K on the disk for temporary file swapping. 4b.Laser Printer RAM requirements: just 512K of RAM. Almost every laser printer comes with at least this amount of RAM installed. Although a maximum of 9 font entries are available along with 16 image files, the program will work very well with 4 or 5 fonts and 3 or 4 images. 5. A set of fonts: Soft fonts or cartridge or combined. Ideally ranging from 8 to 25 points. No fonts are included. 6. PCX image files: Upon registration you will receive the Basic Custom- izing PCX Pak. You may select, at no additional cost, a PCX Only Logo Letterhead, along with a text-base logo, and a PCX watermark that will be customized to you or your business. You may select these from a wide selection of designs. See the Registration Form for this information. If you have images that you wish to use, but need conversion to PCX format, please check the Registration Form to see if we are able to do this for you at no charge. Additional PCX image files may be purchased if desired, using the PCX Pak, or PCX image files from any source, included clip-art, may be used. ~ Page 8 ============================================================================== 5. HOW TO BEGIN ============================================================================== THE MOST IMPORTANT STATEMENTS IN THIS HANDBOOK ARE RIGHT HERE LASER LETTERHEAD plus was written, planned, and programmed so you can get up and running as easily as possible. The key for using this program skillfully lies in how you load the SetUp programs and the way options are arranged. Get to know the SetUp programs well, and you will be able to manipulate and vary your output with ease. Printing the actual document is only a matter of answering questions concerning which letter- head setup you want and what options to print. After you make the selections, and the program goes to work. It is straightforward and clear. The Quick Start instructions will show you how to place your fonts into the SetUp program, and the basic selections you may print. The rest is up to you. After completing Quick Start, replace the demo data in Basic SetUp Screen #1, with your own information. When it is convenient for you, go through all the SetUp Screens with the manual handy, make selections, and arrange your letterheads. For now, however, attempt only to become acquainted with the program through Quick Start. The program has been pre-setup and is ready. It is important that you start printing something, even if it is about fictitious aeroplanes and zeppelins and someone named Johnathan Quimbly Flyblind. See how this company setup everything, and think how you would like to do it, given the resources of Laser Letterhead plus. If you believe the logos are too gaudy, or the letterheads improper, then think how you would go about it. Sit down with a pencil and sketch out a better system for you or your company. Don't settle for typing a name and drawing a line under it. Anyone with a simple word processor can do that, and there are thousands just like that out there. Design something different, something that will catch your customer's or client's eye and tell him that your company is the one they want. You don't have to be an artist. Anything your mind can conceive as a letterhead, can be reproduced. If you think you are limited by your laser printer, then you have not really pushed it to its limits. Using the resources available to you with Laser Letterhead plus, you can run your company name around in a circle, print up the side of the page, use three dimensional fountain fill letters, shade and dither to your heart's delight. Where typefaces and fonts leave off, PCX logos, images, and full page watermarks take over and extend it to the limits of your imagination. Before inserting your own data in SetUp, print out all the various letterhead styles of the Ace Aeroplane and Zeppelin Company. If you have the slightest spark of creativity in you, this program will kindle it and start it burning. Draw some sketches, if it helps. We have a Basic Customized PCX Pak that will help you do it. We will be glad to send the Pak to you when you register the product with us. We'll help you create attractive letterheads and send you the customized PCX images you need to get up and going. ~ Page 9 Is all this an attempt to get you to register? Well, Yes and No.... No, if you do not like the program. Toss it..or place it in one of those overcrowded file cases and forget it. And yes, but only if you like what you see. We will let you be the judge. Follow the Quick Start Instructions and get up and running. Print a few letterheads from Ace Aeroplane and Zeppelin Company and get an idea of what is possible. Then put in your company data and we are sure you will send off for the customized PCX images that you received with your registration. If you already have your own PCX logo, try your hand at setting it up on a letter and mingling it with other images and watermarks. If you need a format changed to PCX, check the Registration Form and see if we can convert it to PCX format. The Quick Start Instructions will launch on your way rapidly. On start up, Laser Letterhead will immediately configure itself for your computer. Later, you may adjust this configuration in SetUp for your preferences. All default settings are being used, and the program is fully loaded with PCX images. The Font SetUp Screen has been filled in with a Bitstream typeface, "University Roman", from their Headlines 1 package. (available from Bitstream, Inc. Athenaeum House, 215 First St., Cambridge, MA 02142 - No font typefaces are included with Laser Letterhead plus.) If you happen to have this typeface, copy the point sizes listed in the Font SetUp Screen #2 [Portrait: 24pt, 18pt, 12pt, 14pt, 10pt. Landscape: 14pt, 12pt.] into the current directory and you are ready to create your first letterhead. ~ Page 10 ============================================================================== 6. ** QUICK START INSTRUCTIONS ** ============================================================================== These Instructions Assume You Are Using Soft Fonts. If You Intend to Use Cartridge Fonts, You Only Need to Enter Them Properly in Font SetUp. Go to SetUp in this Handbook and enter the font names exactly as instructed. AFTER INSTALLATION (README.DOC FILE), YOU MAY QUICKLY USE LASER LETTERHEAD PLUS BY USING THESE INSTRUCTIONS: YOU WILL BETTER UNDERSTAND THIS PROGRAM, HOW IT WORKS, AND HOW TO MAKE CORRECT ENTRIES INTO SETUP IF YOU DO THE FOLLOWING: 1. The program is pre-setup for a DEMO PRINTING SESSION if you have a set of soft fonts ready. Any soft fonts, such as Bitstream or Type Director are fine. FONTS IN POSTSCRIPT FORMAT WILL NOT WORK. This Quick Start assumes you know a little about fonts. But if you do not, don't worry, follow along... It's really not that difficult. Along the way we will offer easy options. 2.The INSTALL program set up the program so it would be ready to use. If want to change the drive and directory where the program is located, or the location of your soft fonts, rerun the INSTALL program. Internal changes regarding the location of your fonts and the path to them, are placed in the program and you will not be able to download fonts or do any print functions without the correct information given to INSTALL. -> Hint: By placing your fonts in the same directory as the program, you will be able to view them by pressing Function Key F10. When you are using Font SetUp - Screen #2, F10 will run a DIR on the current directory. This makes it easier to enter correctly the names of the font files. 3.If you do not know the names of your fonts, and did not place them in the same directory with the program files, do a "PRINT SCREEN" on the directory where they are located. You will need to know their correct names, point size, and orientation to enter them in SetUp. -> Hint: Taking the last hint a step further, you could first install your fonts in the current directory, and when all is entered properly save the LETTER.DAT file onto a diskette. Move your font files to a directory of choice, reinstall the program, and copy LETTER.DAT to the current directory. This way you could use F10 to view them for correct entry. 4. Type the letters LP to start the program. After reading the initial shareware screen, strike <ENTER> to remove it. The title screen will appear. You may again strike <ENTER> to remove it also. The program will then begin its initial configuration and search for extended or expanded memory. Many computers have a megabyte or more of memory installed. If this is your situation, Laser Letterhead will attempt to place some of its programing into this memory. You will be asked to turn your laser printer on and connect it to your computer. The program will offer to download your soft fonts for you. ~ Page 11 REPLY using "N" FOR "NO" at this time. The program will settle down at the Main Menu. 5. To enter your fonts in setup, you must first go to UTILITIES. Select it from the Main Menu. At the Utilities menu, select SetUp Program or "S". Press "FONT SELECTION" or "F" on the Setup Menu. You will then be in "FONT SETUP - SCREEN #2". -> TO MAKE IT EASY FOR SOME, FONT SETUP - SCREEN #2 IS ALREADY LOADED WITH A BITSTREAM HEADLINES 1 TYPEFACE "UNIVERSITY ROMAN"(TM). IF YOU HAVE THIS TYPEFACE, JUST COPY THE SAME FONT POINT SIZES AS YOU SEE THERE INTO THE SOFT FONT DIRECTORY, AND YOU CAN START IMMEDIATELY! SKIP DOWN TO THE DOWNLOAD INSTRUCTIONS. IF YOUR FONTS ARE IN THE DIRECTORY GIVEN TO THE INSTALL PROGRAM, YOU ARE READY FOR DOWNLOADING. 6. If font sizes are not a problem, use sizes near those already entered: 24pts,18pts,12pts,10pts, 14pts for portrait orientation, then 14pts and 12pts for landscape. Otherwise,come fairly close. You may find that you can use the same fonts in different positions. Make sure you have portrait and landscape fonts in the correct locations. If you laser rotates fonts automatically, use all portrait fonts. Include the entire font file name with the file ending in SetUp. Change the font names on the screen, if you are not using "University Roman" typefaces. Leave the column on the far right just as it is with "" entered. This indicates that you are using soft fonts and not cartridge fonts. If you are using cartridge fonts you must enter them in a special way. Go to that section in the handbook and enter as shown. 7. If your soft fonts are in with the program files in the current directory, press FUNCTION KEY F7 and all files will be displayed on the screen. BE VERY CAREFUL ENTERING THE NAMES OF YOUR FONT FILES. Most commonly, the numerical zero and alphabetical "O" are mistaken for each other. The numerical "one" and alphabetical "L" are also victims of mistaken identity. If you misspell a font name or do not place a font in its proper directory, the program will detect it during downloading, and will display the names of the problem fonts on the screen. Some soft fonts have very confusing font file names, with numbers embedded in them that do not reflect their point sizes and jumbled letters that do not reveal their typeface or orientation. IF YOU ARE NEW AT USING SOFT FONTS AND DO NOT UNDERSTAND THE FONT SETUP SCREEN #2 OR WHAT YOU ARE DOING, THEN GO TO PAGE 46 IN THIS HANDBOOK. READ "HOW TO USE SOFT FONTS" AND FOLLOW THE STEP BY STEP INSTRUCTIONS FOR EACH FONT ENTRY. ~ Page 12 ============================================================================== 7. DOWNLOADING SOFT FONTS TO THE PRINTER ============================================================================== When all font files have been entered properly bring the cursor down to the bottom of the screen by pressing <CTRL> + <W> or striking the <ENTER> key. You will be asked: Is This Correct? Y>es N>o If all is correct, press "Y" for YES and the following will appear on screen: Do you want to Download Soft Fonts to the Printer? Y>es N>o Answer "Y" for YES. All fonts correctly downloaded will be displayed on screen. Any that were not downloaded will not be shown. When downloading is completed, the unsuccessful fonts will be displayed. They will slowly rotate around from first to last. Strike <ENTER> when you have seen all the downloading errors. The screen will return back to Font SetUp, any you may then make corrections. Generally, the problem is spelling or what is entered is not in the directory where it should be found. ON THE OTHER HAND, If 9 fonts were downloaded successfully with no errors, your font entry was flawless. You will exit Screen #2 and be back at the SetUp Menu. Press "R" to leave the SetUp Menu. You will be asked if you wish to S>ave All Changes and Exit SetUp or R>eturn back to SetUp. Select "S" and Exit. You may now retreat back through the menus to the Main Menu (Press "R" to go backwards through the Menus). ~ Page 13 ============================================================================== 8.SUGGESTED PLAN ON HOW TO PROCEED FROM THIS POINT ============================================================================== 1. Select Letterhead on the Main Menu. Use the following descriptive material to explain the abbreviations and selections on the various screens. Most of the following is in the same order as it will appear. Attempt to know what you are selecting or rejecting. 2. Print one of each letterhead type. Then go to envelopes. Print an envelope with the return address, return and mailing address, and mailing address. Instead of using regular envelopes for practice, select the Business #10 envelope, and use a plain 8.5" X 11" paper folded in half lengthwise, so you may reverse the fold and use it four times. If you like, cut it off at 9.5" so its size with match the business envelope exactly. Also, after printing a few "envelopes", go back to the font menu and vary the point size of the fonts, if you have additional point sizes available. Settle on a point size that looks right on the envelope. (72 points = 1") 3. After this is done go into the SetUp program and convert the data entered on the Basic SetUp and Slogan Screen #1 to your own data. Turn to the section in the handbook that describes each entry in SetUp. Use it as a guide. SetUp is the key to the entire program: it is not meant to be cryptic and the better you understand the shortened terms and entries, the better you will enjoy the program. 4. Screen #2 is the Font Selection Screen that you already completed. The PCX Image File SetUp for Regular, Only Logo, and Special Letter is Screen #3. Make sure you have a good ruler, at least 8" long, in inches or centimeters or both. Try relocating the images. See if there are any alternate PCX files in the current directory by pressing F10. 5. The Graphics and Text SetUp Screen #4 is next. Have your printed letters handy so you will understand better what you are doing. Use the SetUp instructions below as a guide. After you have placed your own information in SetUp, print some letterheads and envelopes and adjust the measurements and locations of items, if necessary. Somewhere in all of the above, send in your Registration Form so that you may received the basic images needed to produce your own customized letterheads. Good luck, and enjoy Laser Letterhead plus! - END OF QUICK START - ~ Page 14 ============================================================================== 9. PRINTING LETTERHEADS ============================================================================== Laser Letterhead was designed so that you could easily make your way through the menus without the help of a manual. In doing this, you may find some abbreviations and selections on the menu that may not be clear to you. The following is an explanation of terms and abbreviations found on the screens with a detailed description of each letterhead type. Make your selection by pressing the highlighted letter if you have a color monitor. The highlighted letter includes ">" to set if off, as in S>tandard. Monochrome Monitors may easily make selections from words that contain the ">". (Do not attempt to type the ">"). Navigating the entry screens: Use <UP-ARROW> key go upwards or backwards from field to field. Use <ENTER> or <DOWN-ARROW> to go downward of forward from field to field. Tab key is inactive. A. Select paper size IF you are using S>tardard 8.5" X 11" paper, select "S"; otherwise, select any paper size that you have loaded in your laser printer. B. Select placing a date on the letterhead, using logos, printing a slogan, and creating a watermark. How you answer these questions will determine what additional details will have to be supplied later. Examples: If date, today's date? If logos, which ones? 1. Date: If you elect to place a date on the letterhead, it will be included in a. the letterhead area itself for the Regular Computer Generated letterhead, b. where you elected to place it in setup, for other types. 2. Logo: The Regular Letterhead has only one logo, the others have two. The locations for all of them are selected in setup. If you elect to use the logo images, you will print at least one and have the option to print the other. You may use any PCX image, including clip-art, as a logo. 3. Slogan: A slogan is a short phrase of 50 characters. You may use differ- ent slogans on the letter and envelope. The slogan may be place anywhere on the page. The location is selected in setup as well as all the options below. A slogan may be: a. boxed with a choice of 3 different borders or no border. b. gray-shaded from 0% (white - no shading) to 100% (solid black). You may select a gray-shading to match a shaded bar baseline (line, gray-shaded bar, or pattern under letterhead) if one is selected. ~ Page 15 c. graphic fill pattern of 6 different designs, no pattern, or a shadow. You may select a graphic fill pattern to match the letterhead baseline (line, gray-shaded bar, or pattern under letterhead) if one is selected. d. a frame surrounding the graphic fill pattern in 3 different types or no frame. 4. Watermark: A watermark is a very light image, usually 1% to 5% of the normal image density. It is intended for a background image and may be almost as large as the page. Because of this larger size, you will note that it takes a little longer for watermarks to print. The name "watermark" is used here because it is similar to the watermarks placed on fine paper. A watermark is a PCX image of any text or artistic design. If preferred, a regular PCX image or clip-art of regular density may be used. The location of the watermark is selected in setup. C. Basic letterhead types use the abbreviations C,L,S or O. Each of these are available in a distinctly different personal or business version. The Regular Letterhead is split into a centered or left-justified grouping, as you will see below. That means you may print 8 different letterheads from each setup session that has 3 types of letterhead styles in setup. Then, you may vary your setup entries and print 8 more different letterheads. This does not include the different letterhead variations resulting from including or excluding setup options at print time. 1. Enter any valid date, print up to 99 copies, and select either the P>ersonal or B>usines version. An invalid date, such as 12/32/93 or 2/30/93 will cause an "Invalid date" to appear on the top right of the screen. You must press the <SPACE BAR> to remove this error and continue. The current date is the default date. 2. "C" or "L" describes the letterhead grouping of the "Regular" Computer Generated letterhead. "C" is for "Centered" letterhead, while "L" is "Left" justified. In setup there is only one Regular Letterhead, but at print time you may center it, or left-justify all the text at the margin. Each "C" and "L" version has different personal and business arrangements. Each version may have one PCX logo, a slogan, and a watermark. The letterhead may have a baseline or boxed frame around the letterhead text. The following is selected in setup: a. single line, double-line, dotted line, or no line baseline. b. gray-shaded box around the letterhead, or plain unshaded box, with 3 types of borders or no border. ~ Page 16 3. "S" is the Special Logo Letterhead. The letterhead is computer generated, but the user has quite a bit on control. In setup, the letterhead text may be moved horizontally, so that a logo or image may share the letterhead area. Other options in setup are: a. letterhead may be automatically centered. b. baseline may be: 1. no baseline 2. single thin line 3. double line 4. dotted line 5. heavy black line 6. gray-shaded bar from 0% to 100% shading 7. graphic pattern fill bar with choice of 6 pattern designs 8. both gray-shaded bar and graphic pattern fill bar may have no border, or single line, double line, or dotted line border. c. baseline line/bar may be turned upright and used for left or right margin line or bar or placed anywhere on the page. d. personal name and business title may be located anywhere on the page, including embedding it within a PCX image. However, the use or omission of the personal name and business title is left as a print- time decision. e. date may be automatically centered or placed anywhere on the page, including embedding it within a PCX image. Its use or omission is a print-time decision. f. The use or omission at print-time of two logos or images that may be placed anywhere on the page, embedded within each other, or joined. A slogan and watermark are also selected at print-time. 4. "O" is the Only Logo Letterhead. The letterhead is 100% PCX image that may be designed in any program that manipulates fonts or text and creates graphic drawings and effects with images. A letterhead may therefore run up the left-margin, print the text around a circle or fit it to a curve. Some drawing programs will permit perspective or 3-D handling of text. Shading, fountain fills, and many other special effects are available with Corel Draw!, Micrografx Designer, and many paint programs. These programs will also convert to PCX images. So that you may use this feature quickly, registered users will obtain a PCX Only Logo letterhead image and other images, at no extra cost. a. personal name and business title may be located anywhere on the page, including embedding it within a PCX image. However, the use or omission of the personal name and business title is left as a print- time decision. b. date may be automatically centered or placed anywhere on the page, including embedding it within a PCX image. Its use or omission is a print-time decision. ~ Page 17 c. a second PCX image may be placed anywhere on the page, including embedding it within the letterhead image, or joined to it. Its use or omission is a print-time decision, along with a slogan and watermark. Note: When printing a letterhead, you are informed of what is taking place. With the clock ticking away the seconds, you can pretty well gage which processes are done quickly and those that take more time. After the first pass through the printer, all subsequent passes will flow much quicker, unless you exit the program or download fonts. For this reason, we have made it possible to operate your word processor from within Laser Letterhead plus. Also, for this reason we have provided you will a good strong DOS gateway, the DOS Shell. You may return from your word processor or running a program from the Shell, change options in SetUp, switch PCX files, and not lose the speed gained after that first pass. Even the workings of the PCX files have been optimized for speed by programing their operation totally in fast assembler language. ~ Page 18 ============================================================================== 10. PRINTING ENVELOPES ============================================================================== Printing envelopes differs from letterheads mainly because you have to deal with the address database. The address database saves your addresses so that you may simply select one when you address a letter. Whenever you elect to save an address, it is placed into the address database. You assign the address a short descriptive title that may be up to 20 characters long. The address is then entered into the database and sorted alphabetically by the short descriptive titles and is assigned a list number. When you want to look up an address to place on an envelope, the database may be displayed showing the list numbers, the descriptive title, and the first line of the address. From this display you select the list number of the address. You will always have the opportunity to edit an address before using it. You also have the option of discarding an address after using it, even if you selected it from the database. For addresses you want to keep you MUST elect to SAVE them. Remember...not saving an address selected from the database, will delete it from the database. NAVIGATING THE ENTRY SCREENS: Use <UP-ARROW> key to go upwards or back- wards from field to field. Use <ENTER> or <DOWN-ARROW> to go downward of forward from field to field. Tab key is inactive. When navigating the data base address screens, the same keys above applies. The <LEFT-ARROW> key will carry the cursor to the left without erasing characters. The <RIGHT-ARROW> key will do the same, but to the right. The <BACK-SPACE> key will backspace and erase. The <INSERT> key toggles the overwrite feature. A right-hand number pad may be used for numbers (if you have a number pad) as well as the top row of keys. <CTRL> + <W> combination always saves your entries and brings the cursor down and out of the last field. A. Select the envelope size. For practice use regular paper folded lengthwise and cut off at 9.5". This will be the exact size of the B>usiness #10 envelope, any you may turn it over and refold it so it may be used 4 times. B. There are no abbreviations corresponding the C, L, S, and O of the letterhead since the format on an envelope does not require that type of variance. Usually the font typeface chosen for the return address matches the letterhead typeface. C. There are 3 types of envelope printing procedures: 1. R>eturn Address 2. B>oth Return and Mailing Address 3. M>ailing Address ~ Page 19 Of these, the return address with the mailing address, and the mailing address only, will call up the Address Database, in the event you wish to use an address that you have on file. D. There is, however, a separate business and personal return address. You will be asked on all screens, except when using the mailing address only, to select a B>usiness or P>ersonal return address. E. Available options for return address, both return address and mailing address, and mailing address. 1. Return Address 1. Personal or Business 2. Plain or Baseline added a. plain address has the 3 lines of text: name, street address, and city, state, and zip code. No baseline of any type is used under the return address. b. baseline: a line or bar under the return address. The length of the baseline is always the same as the longest line of the address. Baseline options in Setup: 1. none - if this option is set, then there is no print-time option to select a baseline 2. single line 3. double line 4. dotted line 5. heavy black line 6. gray-shaded bar with shading from 0% (white) to 100% (black) 7. graphic fill patterned bar with 6 selectable patterns 8. border for the gray-shaded bar and fill pattern bar: a. none b. single line c. double line d. dotted line 3. Slogan: A slogan is a short phrase of 50 characters. You may use different slogans on the letter and envelope. The slogan may be placed anywhere on the envelope. The location is selected in setup as well as all the options below. A slogan may be: a. boxed with a choice of 3 different borders or no border. b. gray-shaded from 0% (white - no shading) to 100% (solid black). You may select a gray-shading to match a shaded bar baseline (line, gray-shaded bar, or pattern under letterhead) if one is selected. c. graphic fill pattern of 6 different designs, no pattern, or have a shadow. You may select a graphic fill pattern to match the letterhead baseline (line, gray-shaded bar, or pattern under letterhead) if one is selected. ~ Page 20 d. a frame surrounding the graphic fill pattern in 3 different types or no frame. 2. Both Return Address and Mailing Address a. Return Address (same as above) selection of personal or business is placed after mailing address is entered b. Slogan (same as above) c. New Address or Mailing List: 1. The new address selection will take you directly to a screen that is the exact dimensions of the address area on the envelope - 40 characters by 5 lines. The Mailing List selection will ask if you wish to see the address database to select an address. When the address is selected, it is placed on the above screen - 40 characters by 5 lines. There the address may be edited including the description and label list selection. 2. A label selection box will allow you to place this address on the label list if desired. The label utility located in the Utilities Menu will permit those selected addresses to be printed on labels. They may be switched to envelopes rather than labels, if you prefer. See this description in the Utility section of the Handbook. 3. A short description (20 characters) of the address is mandatory, because the Address List database is sorted on the address description. A list number is assigned to the address. When displayed, the list number, description, and first line of the address are displayed. The address is selected by the list number. d. S>ave or D>iscard Address after this printing. 1. Any address, whether new or taken from the address database, may be discarded at this point. If an address is to be placed back into the database or if a new address is to be placed into the database, it MUST be S>AVED by replying with an "S". 2. If the "R" for R>eturn is pressed on any of the screens prior to printing the address, no action is taken to delete the address from the database and no action is taken to save it to the database. If it was chosen from the database it will remain in the database. If it is a new address it is not saved to the database. 3. Mailing Address Only (same as 2b, 2c, and 2d) ~ Page 21 ============================================================================== 11. THE UTILITY MENU ============================================================================== A. Address List Utilities: C>reate an Address D>elete Address E>dit an Address P>rint Address List C>reate an Address: This choice displays the same screen format as when you place an address on an envelope. It requires a DESCRIPTION field entry (even if it is a period) and a Y if it is to be included on the label listing or a N if is not. D>elete Address: This selection will first inform you that a list number is needed and offer to scan the address list. Then you are asked to enter the list number. The label will then come up on the screen. If you are satisfied that this is the label to delete, you may then delete it. E>dit Address: The same procedure as D>elete is used to locate and show the address on the screen. You may then edit it, change the DESCRIPTION field, and also change the label list designation. If all is correct, the address is then filed back under the same list number. P>rint Address List: Here you may print an entire listing of all addresses. The list will also show which addresses are designated for labels. This list makes an excellent worksheet for editing the address list: some may prefer to use it in place of the on-screen scan for list numbers. Keep a copy handy for reference. B. Label/Envelope Printing This selection will not print all your addresses you have on file, but only those you have marked for the label list. After selecting this option, the following appears: Switch Print Media? Stay with L>abels Switch to E>nvelopes R>eturn to Menu:[ ] 18 Labels to Print If you so desire, you may print the label list on envelopes. Keep in mind, however, that if you have only a manual envelope feed, you will have to place each envelope into the feed slot by hand. You are informed of the number of label addresses you will have to print, so you may have the proper number of envelopes ready. Making the envelope selection will mean that you also must select the size envelope you are using, so the usual envelope selection screen will appear. ~ Page 22 You will have to elect to use or not use a return address, and whether you want to use the business or personal version. The slogan and graphical baseline is available, and after this last screen, the printing process will start. The computer will display on the screen each step in the printing process, and if you do not have an automatic envelope feeder, insert an envelope into the feed slot when the computer beeps. If you elect to stay with labels, the next screen will appear: Print__Set(s) of Labels. Is the Laser Printer Ready? Y>es or, R>eturn to Prior Program:[ ] 18 Labels to Print You are informed of how many labels you have marked for label printing. Across the bottom of the screen also note: "Use 4"x1" 2-Across 20 Labels/Sheet - Labels for Laser Printers" From perforation to perforation, this label size is 4 1/4" x 1" and is the same as the Avery #5261. Avery laser labels are slightly shorter in length due to vertical gaps between the columns of labels. There is no exposed adhesive in these gaps and they are specifically constructed for laser printers. Hewlett-Packard recommends using Avery labels in their LaserJet printers. Do not use labels made for copiers or dot-matrix printers. This size will give you 20 labels for each sheet and is less expensive than using larger labels. The drawback is that if 5 lines are used for each label, the last line comes close to the bottom of the label. Most businesses will undoubtedly opt for the lower cost over the symmetry of the white space around the printed label. However, if that is a factor, you may use only 4 lines for addresses that are marked for labels. For the above 18 labels, you would only need one sheet of 20 labels. If you would like to add several labels to the list, you may back out now by pressing R, and then use the EDIT feature on the Address List Maintenance Menu to edit your Mailing List and add more labels to the label list. Notice that the quantity of labels above is measured in SETS. This means that if you request 2 sets, the printer will print duplicate sheets of EACH page of 20 labels. Unlike the Return Address labels where you are requesting sheets of identical labels, you are asked here how many complete sets of 18 labels you want. Before printing the labels, it is often wise to print out the labels on plain paper so you may see how they will appear. If you do so, take the opportunity to edit the labels carefully, so you will not waste any or incur returned mail on any that contain errors. ~ Page 23 Also be aware that you will be using COURIER 10, an internal font, for this printout. COURIER 10 is a good font for this purpose, since it produces an easy-to-read address that does not have to match the letterhead or return address. You need not make any changes in SetUp for this printing. COURIER 10 is selected by the program. Your printing quantity is not restricted to 99 labels but whatever number you have marked for Address Labels. Only the number of SETS is restricted to 99. C. Print Return Address Return Address labels can be used for parcels that require the address labels. Use 1" x 2 5/8" - Avery #5260 or 1" x 2 3/4" - HP #92285K labels that are readily available as 3 across on 8 1/2" x 11" sheets holding 30 labels per sheet. Be very sure you use labels made for laser printers or the high degree fuser roller temperatures will cause the labels to foul and jam, possibly causing damage to your laser printer. The font used is #4-PNameTitleCL, the same used on the letterhead for the personal name and title. The font used for the return address on the envelope is a landscape font and will not work on label sheets, since they require portrait fonts (Unless your laser can rotate the fonts). If you are using a very tiny font for #4, it might be well to switch to a 10 or 12 point font before printing labels. Return address labels have more spread or leading (pronounced led'-ing) to the lines and will take a larger font with no trouble. The return address on an envelope must fit as snug as possible against the top-left margin and allows less leading or spread between the lines. A large font would appear out of place as it would have to be located lower on the envelope to avoid clipping off or blurring out due to air captured in the fold. In the event you do not have a soft font or cartridge font available, you may find internal fonts COURIER 10 or LINEPRT 16 will do as well. For the return address, COURIER 10, however, will only work if the line length is not too long. LINEPRT 16 can always substitute with little trouble and the line length is less likely to cause a problem. These may be placed in SetUp like this: #4-PNameTitleCL.: COURIER 10 -> Cartridge A-Z or "" if Soft Font: I or, #4-PNameTitleCL.: LINEPRT 16 -> Cartridge A-Z or "" if Soft Font: I Do not forget to enter I instead of a cartridge letter or "" . You may find, however, that the Error System may automatically select one of these internal fonts if what you have placed there is unavailable. Print__ Sheet(s) of 30 Labels Each P>ersonal or B>usiness, or R>eturn to Prior Program.......[ ] Before using the actual labels, do a test printout on plain paper and select 1 sheet. This will give you a good idea of how the labels will look. If you had forgotten that you made a change in SetUp and the fonts you wanted were not there, you would know it immediately. ~ Page 24 You may select any number of sheets up to 99. Label printing has close tolerances, so do not use manual feed. Hewlett Packard Labels and most other laser labels are intended for Automatic Tray feed. Open the rear output tray (if using the Series II) and print your labels, or use the most direct straight line path your printer provides. D. Font Print Out You will only have to reply a Y>es to a question asking if the laser is ready before printing starts. This print program must rely on the fonts in SetUp and their availability. If this information is wrong, the error system will do as well as it can to give you a print out. The first step is to find the fonts and set up format for page one. As in other parts of the program, if this is the first pass through the printer, it will have to start from scratch and take a little longer. The first sheet, page one, contains portrait fonts #1 through #4 in SetUp. The second sheet, page two, contains font #5, the letter slogan. After printing this sheet, it will locate the landscape fonts, then shut down the printer engine and execute formatting commands. The laser engine will again start, and page three will be printed. This sheet contains all the landscape envelope fonts, #6 through #9. #1-BNameCl: Soft Font ABC0240H.USP or, #1-BNameCl: Cartridge U TMNSRMN 10 The first line of each font printout will identify the font with the number and name of the font in SetUp. It will label the font as a soft font or cartridge font. If it is a soft font, the name appears just as you entered it in SetUp. If the printout does not appear correct, check this name to see if you have entered the correct font. Cartridge fonts will be identified as cartridge fonts and the letter of the cartridge with the name of the font also printed. Again, if the printout seems incorrect, check this name very closely. If using third party cartridges, you may have some difficulty if the access method for the font differs from the method used by Hewlett Packard cartridge fonts. A future upgrade of Laser Letterhead Plus will attempt to address third party fonts in a different way. It is a good idea to save these "specification" sheets of various groups of fonts that you may use in SetUp. They can be used every time you change the fonts to make certain you are inserting the correct entry for the desired output. E. Test Laser Printing This is the Hewlett-Packard LaserJet Internal Test And Print Test. The following descriptions will follow the Series II, since it is the most widely used HP LaserJet at this printing. This can be initiated from the front Control Panel of all the Series II-III family of laser printers. It may not work with laser printers that are even closely compatible if they vary their commands or tests. ~ Page 25 Having it on the keyboard makes it easier to run and use without getting out the manuals. It gives rather important information: Page Count: This figure is the number of pages that have run through the printer. Every page is counted, so if you only placed an address on an envelope, it is counted as one page. If you printed out a sheet of 20 address labels, it is counted as one page. It may be used as a guide for toner cartridge replacement if you consistently do the same type of printing on your laser, but the number will always differ from someone who may do a great deal more graphics and full page text pages than you do. The Series II-III uses the Canon LBSX engine. The LBSX contains enough toner for 4,000 average pages of text (10 pitch type, double-spaced text of about 250 to 300 words per page). But if you are using your LaserJet to print out 1040 tax forms, drop that figure down to about 1,000. You can print about 2,000 Internal Test and Print Test sheets with one toner cartridge. What's the best general rule to keep from running out of toner? Simple. Keep a back-up cartridge on your shelf at all times. Program ROM Datecode and Internal Font ROM Datecode: These are the ROM date codes, such as 19861203. Auto Continue: This determines whether the printer continues to print automatically after an error message is displayed or waits for user resolution. It can be set ON or OFF at the front Control Panel. Factory default is OFF. Installed Memory: This is the only place you can get this information. It tells how much installed memory you have. It may run from 512 Kbytes to to 4608 Kbytes with the 4 megabyte (Series II) board installed. Symbol Set: The default Internal font symbol set is shown here. For Laser Letterhead Plus, it is recommended that the IBM-US or PC-8 symbol set be selected because of its line drawing capabilities. If you are using Roman-8 soft fonts or any fonts without line drawing capability, you should use this as your default symbol set. If you are drawing lines in some of your programs and letters are being printed, switch over to one of the above symbol sets. If none of these are available, consult your printer manual for the proper setting. Menu Items: Copies, Manual Feed, Font Source, (Default) Font Number, and Form (length). These are your default menu selections. Parallel or Serial I/O: Identifies whether you have a serial or parallel interface connecting the printer to the computer. Then follows a test printout. If you are having a problem with the print- ing output, run this test to see if this printout comes out evenly. Also use this printout as a guide when adjusting the print density control. If this test comes out all right, your problem is not with the laser engine. ~ Page 26 F. SetUp Program SetUp is found on the Utilities Menu. Press "U" on the Main Menu Screen. You will then be in the Utilities Menu. Press "S" for SetUp. You will then see the 4 Selections for the SetUp Programs. Only an outline will appear here since each line of the SetUp program is handled in detail later on in the Handbook. This brief summary below also appears there, but that section contains detailed instruction for each entry line. 1. Basic SetUp - Screen #1 Word Processor information, Port, Extended/Expanded Memory, and the temporary erasable directory; How you want the date to appear on letters, and which typefaces you want the program to transform into bold type; filling in fields as you want them printed; the letter and envelope slogan or phrase and what type of graphics (or none) that you want with them. 2. Font SetUp - Screen #2 A mnemonic description of each printed line and entry fields for the soft font or cartridge you wish to use for that line. 3. PCX Images, Logos, or Watermarks and Printing Locations - Screen #3 a. Regular Letterhead Logo, Business and Personal, a total of 4 Image Files. b. Only Logo, Business and Personal, a total of 6 Image Files. c. Special Designed Letterhead, Business and Personal, 6 Image Files. A combination of up to 16 different Logos, Images, and Watermarks may be used. Actually, these are locations for the images that you may have. You do not need anywhere near 16 images. Three to six images could be located in 16 positions on 3 different types of letterheads in a business and personal version. All locations require two coordinates in inches or centimeters: a. down from the top margin, b. from the left margin to the right. Measurements are accurate to 1/1000th of an inch or 0.1 centimeters. You may select using the metric system or inches with Function Key <F7> at the Utility Menu Screen. Anytime you wish to switch over from one system of measurement to another, you may do so. The measurements already entered will be automatically converted to whatever format you wish to use. 4. Laser Graphics and Text Setup - Screen #4 a. Regular Letterhead: Select baseline design or letterhead box frame type; if shading is selected, degree of shading from 0% (white) to 100% (black) may used. All between 0 and 100 are varying shades of gray. b. Only Logo Letterhead: Position the date,personal name and business title, if used. The positions may even be within the letterhead image. Using 99.999 for the date's horizontal position will automatically center it at the vertical position chosen. ~ Page 27 c. Special Design Letterhead: Position the letterhead body of text on a horizontal plane on the page or automatically center it; separate settings required for manually set business and personal versions; select graphics for base, if one is used; turn base upright for a vertical bar; position date and personal name and business title; Using 99.999 for the date's horizontal position will automatically center it at the chosen vertical position; all degrees of shading are selectable. 100% is solid black and will obscure any printing in the same area. d. Envelope: Select graphics for baseline under return address, using lines, shaded bar, or a patterned bar; all degrees of shading are selectable. ~ Page 28 ============================================================================== 12. THE DOS SHELL OR GATEWAY ============================================================================== The DOS Shell or gateway permits almost any program to be run from inside Laser Letterhead plus. This is especially important if you have downloaded fonts and have already gone through the first pass on the printer. All subsequent passes will now be much quicker, but if you leave the program, you will have to go through the initial first pass again. The DOS Shell makes it possible to "leave" the program, run other programs, and then return to Laser Letterhead plus and be able to pick up right where you left off. (If you need only to use your DOS based word processor, use the word processor selection on the Main Menu after you have installed it in SetUp). Running other programs from within a program is often a hazardous process with many shells, but not with Laser Letterhead plus. When you use the DOS Shell or gateway, Laser Letterhead plus is placed into extended or expanded memory (or saved to the disk if you do not have enough extended or expanded memory). All but a small 11K is tucked away, so large programs may run easily from the gateway. When the program starts up it sets aside an area that it may use if there is no expanded or extended memory available. This is the directory WORKAREA (unless you have changed the name in SetUp). Even if you do have the memory available, the directory will be created in the event that memory runs out. If the WORKAREA directory is destroyed, or inadvertently deleted while the program is running, the program will recreate it. If more room is needed or the program estimates that greater writing room may be required, an emergency directory will be opened called LLHPV3. When you leave the program, all files in these directories are deleted and the directories themselves are removed leaving no trace of their former existence. The files that were created in these directories may total around 500K or more. If you do not have the extra memory, be certain that you have at least this much extra temporary disk space. ~ Page 29 ============================================================================== 13. CALLING UP YOUR WORD PROCESSOR FROM THE MAIN MENU ============================================================================== Laser Letterhead is shipped with a dummy screen installed as the word processor. When you call up the word processor, this screen will read as follows: ------------------------------------ | Your DOS Based Word Processor May| | be inserted here. | | Go to the SetUp Program, call up | | the Basic SetUp Screen #1. Remove| | the information on line 1 for the| | Word Processor Drive, Directory &| | File that calls up this screen. | | Replace it with Drive, Directory,| | and File that calls up your Word | | Processor. If you have a Windows | | based Word Processor, call up | | Laser Letterhead plus from your | | Windows Menu. You may place any | | other program in this place that | | is not a Windows based program. | ------------------------------------ Follow those instructions or see the instructions in "Setting Up and Placing Your Data in the Program" (next section). After installing your own word processor, you may use the DOS Shell to delete the dummy screen called "WORDPROC.EXE". Do not attempt to run Windows 3.0 from inside Laser Letterhead plus. Both programs use HIMEM.SYS competitively, and you will have to reboot your computer. Place Laser Letterhead plus on a Windows 3.0 menu and allow 1024K of extended memory in the .PIF file. HOWEVER, PLACE A "2" FOR "NO" IN LASER LETTERHEAD PLUS' SETUP AFTER "USE HIMEM.SYS?", and a "1" FOR "YES" AFTER "EXTEND?". You will want to use extended memory, but Windows 3.0 will have to allot it to LASER LETTERHEAD plus. Also, allow 128K of EXPANDED memory in the .PIF file. Laser Letterhead plus will run from Windows 3.0 very well without any special settings except the a "2" for "NO" for USE HIMEM?, but it will run faster and more efficiently if set as above. You might ask if your word processor will be able to handle large files when running from the Main Menu of Laser Letterhead plus. When you call up your word processor, all of Laser Letterhead plus is stored in extended or expanded memory or written to your disk. Only 11K of RAM is needed to hold the program in this state, and the remainder is left for your word processor. Using WordStar 6.0, this 24,840 word, 4,080 line handbook was written inside LASER LETTERHEAD plus using WordStar's non-document mode for ASCII Files. ~ Page 30 ============================================================================== 14. Selecting A Feed Method - Function Key <F8> ============================================================================== Function key <F8> is used to select the proper feed method. The feed methods available to you may differ from those described below. This varies widely in compatible laser printers as well as some models of the LaserJet. The program, therefore, uses all commands available in the Level IV PCL command language, and if an error in selection occurs, will attempt to find the command nearest to your selection for your laser printer. If you are in the letterhead section when you press this function key you will see this screen: Paper Feed Method 1. Manual Paper Feed 2. Automatic Tray Feed 3. Tray 1 4. Tray 2 5. LC Tray Only Select One Number:[ ] If you have a LaserJet 500 plus, Tray 1 and Tray 2 options are available. A Series II-III utilizes Manual Feed and Automatic Tray Feed. In addition, the Series IIP supports LC Tray Only (Optional Lower Cassette Tray). Automatic Tray Feed is the same as the MP Tray or Multipurpose Tray on the Series IIP or the Control Panel setting for Tray: BOTH, if you have the Optional Lower Cassette. The error system does a good job finding the correct method, but if it fails, an error message may result. The envelope section will display the following: Envelope Feed Method 1. Manual Envelope Feed 2. Automatic Tray Feed 3. Tray 1 4. Tray 2 5. LC Tray Only Select One Number:[ ] If you have a Series II printer, unless you purchased an Envelope Tray Feed Cassette (#92295F), you do not have Automatic Tray Feed, and must select Manual Envelope Feed. Or, if you have a Series IIP you must have purchased the Optional Lower Cassette Tray (#33472A) with Envelope Tray (#92275F) to utilize automatic feed for envelopes from the Optional Lower Cassette Tray. The Series III and IIID also has an optional automatic feed for envelopes. Selection of feed methods for paper is separate from the envelope feed selection, since most users will have different options and needs. When you are in the letterhead section, what you have selected there will remain as the default feed method until you change it. You may go to the envelope section and use a different method, and that will be the default method only for envelopes. ~ Page 31 Remember for either section, if you selected a Manual Feed and change your mind at print time, press CONTINUE RESET (or a similar RESET key on your printer) on the Control Panel to switch to Automatic Feed and override the Manual selection. After making your selection as to paper or envelope feed method, you will be asked to confirm your selection and the screen will revert back to the original program. Remember that all the complicated job size settings and tray selections are done here within Laser Letterhead plus. Do not attempt to use your Control Panel settings, other than the above RESET, because the program will over-ride those and replace them with what you have selected here. When you are finished using Laser Letterhead Plus, all the default settings you have in your original setup at the Control Panel will be returned just as they had been prior to running the program. And, in the same manner when you return to Laser Letterhead plus, the settings you had made when you last used it, will be reinstated and sent to your laser printer. ~ Page 32 ============================================================================== 15. SETTING UP AND PLACING YOUR DATA IN THE PROGRAM ============================================================================== SetUp is found in the Utility Menu. Press "U" on the Main Menu Screen. You will then be in the Utility Menu. Press "S" for SetUp. You will then see the 4 Selections for the SetUp Programs. These can be summarized as: 1. Basic SetUp - Screen #1 Word Processor information, Port, Extended/Expanded Memory, and the temporary erasable directory; How you want the date to appear on letters, and which typefaces you want the program to transform into bold type; filling in fields as you want them printed; the letter and envelope slogan or phrase and what type of graphics (or none) that you want with them. 2. Font SetUp - Screen #2 A mnemonic description of each printed line and entry fields for the soft font or cartridge you wish to use for that line. 3. PCX Images, Logos, or Watermarks and Printing Locations - Screen #3 a. Regular Letterhead Logo, Business and Personal, a total of 4 Image Files. b. Only Logo, Business and Personal, a total of 6 Image Files. c. Special Designed Letterhead, Business and Personal, 6 Image Files. A combination of up to 16 different Logos, Images, and Watermarks may be used. Actually, these are locations for the images that you may have. You do not need anywhere near 16 images. Three to six images could be located in 16 positions on 3 different types of letterheads in a business and personal version. All locations require two coordinates in inches or centimeters: a. down from the top margin, and, b. from the left margin to the right. Measurements are accurate to 1/1000th of an inch or 0.1 centimeter. 4. Laser Graphics and Text Setup - Screen #4 a. Regular Letterhead: Select baseline design or letterhead box frame type; if shading is selected, degree of shading from 0% (white) to 100% (black) may used. All between 0 and 100 are varying shades of gray. b. Only Logo Letterhead: Position the date, personal name and business title, if used. The positions may even be within the letterhead image. Using 99.999 for the date's horizontal position will automatically center it at the vertical position chosen. ~ Page 33 c. Special Design Letterhead: Position the letterhead body of text on a horizontal plane on the page or automatically center it; separate settings required for manually set business and personal versions; select graphics for base, if one is used; turn base upright for a vertical bar; position date and personal name and business title; Using 99.999 for the date's horizontal position will automatically center it at the chosen vertical position; all degrees of shading are selectable. d. Envelope: Select graphics for baseline under return address, using lines, shaded bar, or a patterned bar; all degrees of shading are selectable. =============== WHAT KEYS ON THE KEY BOARD MOVE YOU THROUGH SETUP ============= - Notes About Navigating Around in SetUp - A. Use <UP or DOWN> Arrow Keys to go from one field to the next(UP = backwards, DOWN = forward), and the LEFT or RIGHT Arrow Keys to move back and forth inside the field. The <ENTER> or <RETURN> keys move from field to field and OUT OF THE LAST FIELD ON EACH SETUP SCREEN. <CTRL> + <W> will save all entries and bring the cursor down and out of all fields. B. All YES answers are entered as "1". All NO answers are entered as "2". In most cases you will be prompted with Y=1 N=2 unless spacing is critical. C. If you want to leave SETUP and EXIT the program, move the cursor to the next field and press the ESCAPE key. Exit SETUP and SAVE your entries. Press "R" until you return to the Main Menu, then press "D" for DOS SHELL. You may then move to any directory on your computer and run most any program. When through, type EXIT and you will be back at the Main Menu. D. If no entries were made on a screen and you want to leave, press <ESC> key and the cursor will come down to the bottom and you may EXIT. If you have made entries into a field, move your cursor out of the last field you changed and press ESCAPE. The cursor will come down and you may EXIT. Always get out of a field you have changed before pressing ESCAPE,other- wise the field will revert back to its prior setting (This is UNDO feature). ------------------------------------------------------------------------------- HOW TO GET THE RIGHT MEASUREMENT FORMAT - GO TO UTILITIES MENU... While the Utilities menu is on screen, look at the lower portion of the screen to see which FUNCTION KEYS are available. Select F7> Measurement Format to select either INCHES or CENTIMETERS. Be sure you are in the correct Measurement format or all the positions you enter will be wrong! ------------------------------------------------------------------------------- On the Utilities Menu you will also find the selection for SetUp. This selection leads to a menu listing 4 screens: Basic SetUp, Font SetUp, PCX Images, and Graphics. Every item on each screen is numbered and has one or more spaces to enter the requested information. It contains examples of the type of input wanted. Read through each explanation below, and fill in the correct information on the screen. ~ Page 34 ============================================================================== 14A. FILLING IN BASIC SETUP - SCREEN #1 ============================================================================== UNLESS INSTRUCTED OTHERWISE, FILL IN ALL ENTRIES IN SETUP EVEN IF YOU DO NOT PLAN TO USE THEM OR WILL USE THEM RARELY. EXCEPT FOR BASIC TEXT INPUT, YOU ARE NOT ELECTING HERE TO USE ALL THE FEATURES SUCH AS SLOGANS OR IMAGES. THOSE CHOICES ARE MADE FROM THE VARIOUS MENUS WHEN RUNNING THE PROGRAM AT PRINT TIME IF YOU DO NOT UNDERSTAND THE ENTRY OR ARE NOT SURE WHAT IT WILL DO, USE THE DEFAULT OR RECOMMENDED ENTRY. YOU CAN CHANGE IT ANYTIME LATER. ------------------------------------------------------------------------------ 01-Word Processor Drive:C Directory:LETTER File:WORDPROC.EXE Port (LPT1): LPT1 ------------------------------------------------------------------------------ THESE ENTRIES MAY BE LEFT BLANK. If you want to access your word processor from the Main Menu of Laser Letterhead plus, insert the following information. If you do NOT want to access your word processor in this manner, LEAVE ALL FIELDS BLANK (Remove any information in the field with the DELETE key). If you are using Micro- Soft's Windows Version 2.x or 3.0, leave these fields blank or insert the drive, directory, and file name of another non-Windows application that you wish to access from inside Laser Letterhead plus. Or, leaving Word Processor Drive, Directory, and File blank, will cause the Main Menu to reconfigure itself so that the "Word Processor" selection will be eliminated. WORD PROCESSOR DRIVE: Enter the drive letter (A,B,C,or D, etc.). We have entered "C" as an example. The program will know if this is a hard drive or floppy diskette. Be aware that floppy diskettes run very slowly and will slow down the program while anything is being read from or to them. DIRECTORY: Place the directory name in this entry space. We are using LETTER as the Directory. Laser Letterhead plus is shipped with a file called WORDPROC.EXE. It merely puts up a screen with instructions for placing your own word processor in its place. You may delete WORDPROC.EXE after replacing it with your own word processor. FILE: This is the name that you use to call up the word processor. If a batch file (has "BAT" file ending) is used to call up the file, then use that file name. It may contain switches that bring up the word processor in a certain way. (Like "LP" brings up Laser Letterhead in full memory mode). WORDPROC is the name we have entered. File ending .EXE is optional. PORT: If you leave this space empty, the program will insert "LPT1" as your printing port. If this is not correct, you will not be able to send your printing to the proper printer. LPT1 is your 1st parallel printing port, LPT2 is the 2nd parallel printing port, etc. It is important that you place the proper port in this space. Try LPT1 if you do not know what port to use. ~ Page 35 ------------------------------------------------------------------------------ 02-Memory: Y=1 N=2: Use HIMEM.SYS?1 Use Extended?1 Reserve: 0K Use Expanded?1 ------------------------------------------------------------------------------ THESE ENTRIES SHOULD NOT BE LEFT BLANK. This line lets you select how you want your memory accessed. If you know for sure that you have no expanded or extended memory, you may place "2" as an answer and 0 for the Reserve. However, most computers today come with a megabyte of memory installed, but you either did not know how to access the memory, or thought you never used it. This program will always attempt to use memory if you answer YES to using it. If in doubt answer "1" to the above, and "0" to RESERVE. The RESERVE field is used to RESERVE extended memory for programs that may not run from within Laser Letterhead plus unless some extended memory is set aside. Not many require this setting. If you have a cache system that uses extended memory, reserve an amount equal to the size of the cache, or do not use extended memory at all. A. IF YOU HAVE WINDOWS INSTALLED AND PLAN TO ALWAYS ACCESS LASER LETTERHEAD PLUS FROM THE MENU INSIDE WINDOWS, FILL IN THE ENTRIES IN THIS MANNER: Use HIMEM.SYS? 2 Use Extended? 1 Reserve: 0 Use Expanded? 1 Windows uses only extended Memory and you must let Windows allocate it to any program running under Windows. Expanded memory, however, you may utilize. How can you have expanded memory with Windows? If you have 4 megabytes of memory or more, convert some of that into "simulated expanded memory" by copying the device driver EMM386.SYS in your windows package into your root directory. Then place DEVICE=EMM386 1024 after the HIMEM.SYS driver in your Config.SYS file. This will give you both expanded and extended memory that this and other programs may use when running under windows. -> THE LASER LETTERHEAD plus .PIF File in Windows: Request 1024K extended memory required, and also 128K of expanded memory. B. IF YOU HAVE WINDOWS INSTALLED, BUT PLAN TO ACCESS LASER LETTERHEAD PLUS FROM OUTSIDE THE WINDOWS PROGRAM: Use HIMEM.SYS? 1 Use Extended? 1 Reserve: 256K Use Expanded?1 This will not interfere with Windows since you will not be using HIMEM.SYS at the SAME TIME windows is using it. RESERVE is used in the event you plan to run programs from the DOS SHELL that use a large amount of extended memory, or your word processor when you run it from the Main Menu. Laser Letterhead plus will take all extended memory unless you place some on RESERVE for other programs that will run at the same time. Instead of the 256 above, set it according to what you plan to run from inside Laser Letterhead plus. However, do not set ALL your memory on reserve or Laser Letterhead will not be able to use it. Programs will almost always run from inside Laser Letterhead plus even if it has to write to the disk. ~ Page 36 C. IF YOU DO NOT HAVE WINDOWS INSTALLED, AND REALLY DON'T KNOW WHAT YOUR MEMORY REQUIREMENTS ARE, select the following: Use HIMEM.SYS? 2 Use Extended? 1 Reserve: 0 Use Expanded?1 This is the best all around setting if you do not have HIMEM.SYS in your CONFIG.SYS file. If there is extended or expanded memory anywhere in your system, it will be found and utilized. The RESERVE is 0, because most programs that you may run that may use extended memory will compensate if is not available. D. IF YOU ARE NOT SURE IF YOU HAVE HIMEM.SYS OR ANY EXPANDED OR EXTEND MEMORY, THEN SET ALL MEMORY AT 1 AND THE RESERVE AT 0. REMEMBER --> IF YOU ARE NOT SURE OF A SETTING, SET IT AT 1 In addition, if a setting is very wrong, Laser Letterhead plus will inform you with an error message describing the problem when you attempt to access your word processor, switch to another module, or use the DOS Shell. See the ERROR CODES for help if this should occur. ------------------------------------------------------------------------------- 03-Erasable Directory: WORKAREA on Drive: C ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. THE PROGRAM WILL FILL IT IN AUTOMATICALLY IF YOU MAKE NO ENTRY. Laser Letterhead works invisibly by creating a working subdirectory off its current directory at start up time. You will see a brief message on the top of the screen at that time. If the program runs out of extended or expanded memory, or has no memory to access, it will quickly create a file in this subdirectory and write to it. The size of the file is about 600K. Nothing is ever lost in the transfer, but reading and writing to the directory is slower than saving to memory. When you exit the program by the "Quit" on the Main Menu, the file and the directory are quickly erased and you would never know that it existed. If you leave the directory field blank, the default name "WORKAREA" will be used. If you leave the drive blank, the current drive will be used. Insert another name in the above directory if: A. You already have another subdirectory off the Laser Letterhead plus directory with the identical name "WORKAREA". B. You do not have enough disk space on the current disk, so that a file the size of 600K would create a DOS error, "OUT OF DISKSPACE". C. You elect to use floppy diskettes for all temporary save routines. This requires at least a 720K 3.5" diskette, but a high density 1.2M or 1.4M may be required. ~ Page 37 -> You will find that diskettes operate very slowly even on fast 33mhz computers. That is the main disadvantage. On the other hand, if you have plenty of extended or expanded memory, the diskette would rarely, if ever, be used. It is usually a bother to remember to insert a diskette in a drive whenever you use Laser Letterhead plus. D. You do not like the name WORKSPACE. This may be the most valid reason over all of the above. ------------------------------------------------------------------------------- 04-Date: 1=US 2=UK 1 System Date:12/31/93 ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. Use 1 if you want the date-format on all letterheads in American format: January 23, 1993 or use 2 if you want the date-format in British or United Kingdom format: 23 January 1993 -> A date-format change will switch all dates to that format on display screens and input fields as well as on the printed letterhead. The system date of any AT type computer may be changed in SetUp without exiting the program (If you do not have an AT type computer, this selection will not be on the screen). Place any valid date (2/30/93 is not valid) in this field and all dates printed will be changed along with your computer system clock. Remember that you also have the opportunity to make a temporary date change from the menu whenever you create a letterhead. The entry here in SetUp is best used to correct a wrong computer date without leaving the program. ------------------------------------------------------------------------------- 05-Create Bold Typefaces: Y=1 N=2 Letterhead? Return Address? Mailing Address? Letter Slogan? Envelope Slogan? ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK. You do not need to use bold typefaces since your laser can usually create a bold typeface just as well. It is possible to use the same font as a regular typeface AND bold typeface depending on where it is used. Place a "1" after each question mark where you want to use bold typefaces. This is specially nice when typefaces are not generally available in bold, such as University Roman. -> If you are already using bold typefaces, you will find that making them bold on bold destroys some of their elegance as typefaces. Creating bold applies only to typefaces, not PCX images. ~ Page 38 Hint: If undecided, try bold for the business letterhead and also the envelope mailing address. Then see how the other typefaces look in comparison. ------------------------------------------------------------------------------- 06-Should Business Address be on one line? ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. This seems like a choice of little importance, but it can have quite an impact on the computer generated or REGULAR letterhead. The Special Design letterhead always places the address on two lines, while the ONLY LOGO address is created apart from this program. Personal letterhead versions are always two lines. A computer generated Regular letterhead centered on one line will appear as: Ace Flying Machine and Zeppelin Company 123 East Broadway Street, South Hampton, Maine 20876-3602 Telephone 817-298-9812 The two line version will break the address up in this manner: Ace Flying Machine and Zeppelin Company 123 East Broadway Street South Hampton, Maine 20876-3602 Telephone 817-298-9812 The space required by the two types will be much the same, and the computer will adjust the areas between the lines to match the baseline font height, typeface, style, and stroke weight (within set tolerances) with allowances for descenders (like in p or y) on all typefaces it is able to recognize. This will make the two-line address slightly more compact, but well balanced and distributed neatly throughout the area. The two types appear very different artistically when the laser completes its task. -> However, there are also other considerations. Most businesses in a given area may use one or the other as a matter of convention. In areas where many communities are more densely concentrated, a two-line address emphasizes the city or town and immediately indicates in what community the business is located. ~ Page 39 FILL IN THE FOLLOWING FIELDS USING UPPER/LOWER CASE AS DESIRED... ------------------------------------------------------------------------------- 07-Personal Name ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. This is the name that will appear as the top line in the personal versions of the letterhead. It will also be used as the name above the business title. Decide just how you wish it to appear. You could use a complete first, middle and last name, or select initials for the first or second names. Mix upper and lower case. Some typefaces are intended to be mixed and will appear strange in upper or lower case only (this is rather important). When the business letterhead is printed, you may elect to use it or NOT use it from the menu. ------------------------------------------------------------------------------- 08-Business Title ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. The personal name and business title will both be in the same typeface, and should be the smallest, 8 or 10 points at the most. Much of what is said under Personal Name applies. Do not use uppercase unless the typeface is readable in uppercase. For example, Old English, Old German, or Script typefaces usually are not very readable if all are uppercase letters. ------------------------------------------------------------------------------- 09-Business Name ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. The business name is the lead line for the business version. Although the font sizes will be discussed in the Font SetUp, remember that this line will usually appear in larger type of 18 to 28 points (72 points to an inch). It is the first line one looks at when the letter is opened. First impressions are still the most lasting ones. The ampersand or "&" sign is correct when used as "Simon & Sons" or "Johnson & Co." ~ Page 40 ------------------------------------------------------------------------------- 10-Street ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. This line and the next, City|State|Zip, may depend a great deal on whether you selected a two-line or one-line address for #6. A long address that may exceed the width of the paper may be better on two lines. It is possible, however, to include almost any information including suite numbers and post office box numbers. ------------------------------------------------------------------------------- 11-City|State|Zip ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. If possible, avoid abbreviations unless space does not permit a full word or convention dictates otherwise. Generally, St. for Street, No. for North, So. for South, are better not be used if you can use the entire word. Remember to use a full zip code, i.e., 33709-3601, if possible, in the United States. Also remember to add the country if business is done inter- nationally. Follow the proper conventions of the area and country where the business is located. ------------------------------------------------------------------------------- 12-Telephone ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. Previous versions of Laser Letterhead plus automatically added the word "Telephone" before the number. Version 3.0 omits this addition in the event you do not wish to place a telephone number on your stationery. Small businesses who operate out of a home address, may not want to use their home phone as a business phone, or they may want to receive mail, but not utilize the residence telephone. If no telephone information is entered, the line may be left blank or used for other text, such as business hours. Since the computer expects to find something in this position, the finished letterhead will be better proportioned if some text entered. If you wish to enter a telephone number, you may enter the word "Telephone" prior to the number or just simply list the numbers, extensions, fax, etc. The field will take any printable key strokes, including ASCII characters. -> ASCII characters are entered by holding down the <ALT> key and striking the numerical ASCII code on the right-hand key pad, if you have one. <ALT> + 205 draws a double line or <ALT> 196 draws a single line. Your Laser printer must be set on a symbol set that includes lines (PC-8). ~ Page 41 Whatever is entered here will be centered or left justified so that it will fit in with the rest of the letterhead. The entry field for telephone is as large as any other field in the letterhead and may contain much more than just a single phone number. ------------------------------------------------------------------------------- 13-Letter Slogan ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. The letter slogan is generally a short phrase that you may place anywhere on the letterhead page. "Anywhere" means between the top and bottom margins and the left and right margins. You may incorporate it into the letterhead, the baseline graphics, or center it at the bottom of page. You may also box it, frame it, shade it, place it inside graphics, or just leave it as simple letters. You may leave it off entirely or use a different one on the envelope. The slogan may be selected from the menu when you print the letterhead. Rather than leave it blank, place most any short phrase that explains your business or advertises a product, such as "Try Our Vanilla Ice Cream" or "Ask About Our Consulting Services". When you select it from the menu, the slogan message will come on the screen. You may then go back and deselect it if you wish. ------------------------------------------------------------------------------- 14-Envelope Slogan ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. This slogan is optionally placed on the envelope when it is printed. All the attributes of the letter slogan above apply to the envelope slogan. It may be located anywhere on the envelope. ------------------------------------------------------------------------------- 15-Slogan Positions: Letter-Hor:99.999 Ver:99.999 Envelope-Hor:0.350 Ver:3.000 ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK. 99.999 IN "HOR" AND "VER" LETTER ENTRIES WILL PLACE SLOGAN AT BOTTOM-CENTER OF LETTER PAGE. NO EQUIVALENT SETTING FOR ENVELOPE. Leaving any position or coordinates blank will give them a 0.000 position. A 0.000 in both horizontal and vertical positions will place the location in the upper left corner of the letter or envelope. You might as well put in a real position. If you did NOT select the measurement format for the program, look at the top of the screen now to see if you are in the correct format. Up to now in SETUP if did not matter, since no positions in inches or centimeters were specified. ~ Page 42 -> IF YOU WERE IN THE WRONG MEASUREMENT FORMAT AND THIS IS THE ONLY SCREEN YOU HAVE MADE ENTRIES, YOU WILL NOT HAVE TO RE-DO ANY ENTRIES. [If you are not in the correct measurement format, press the ESCAPE key now and bring the cursor down to the bottom of the screen. Answer Y for YES so you will exit SETUP, save your entries, and return to the UTILITY MENU. Select F7 on the UTILITY MENU and select either INCHES OR CENTI- METERS. Then, return to this screen.] All positions require two coordinates: HORIZONTAL and VERTICAL The hori- zontal is measured from the left margin to the right. The vertical is down from the top margin. If you have selected the INCHES FORMAT, all measure- ments are in inches with fractions translated to decimal format: 1/16 inch = .062 inch 1/8 inch = .125 inch 1/4 inch = .25 2/16 inch = .125 inch 2/8 inch = .25 inch 1/2 inch = .5 3/16 inch = .187 inch 3/8 inch = .375 inch 3/4 inch = .75 4/16 inch = .25 inch 4/8 inch = .5 inch 5/16 inch = .312 inch 5/8 inch = .625 inch 6/16 inch = .375 inch 6/8 inch = .75 inch 7/16 inch = .437 inch 7/8 inch = .875 inch 8/16 inch = .5 inch 8/8 inch = 1.0 inch 9/16 inch = .562 inch 10/16 inch = .625 inch 11/16 inch = .687 inch 12/16 inch = .75 inch 13/16 inch = .812 inch 14/16 inch = .875 inch 15/16 inch = .937 inch 16/16 inch = 1.0 inch CENTIMETER FORMAT is considerably easier since it is a base 10 system. Most rulers have both centimeters and inches on them, and it is strongly recommended that you use whatever system comes easiest to you. If you have difficulty using INCHES with the decimal entries, try the METRIC system after you switch formats using Function Key F7. -> IF YOU WANT TO SWITCH MEASUREMENT FORMATS AFTER YOU HAVE MADE ENTRIES, THERE IS NO PROBLEM, USE FUNCTION KEY 7 ON THE UTILITY MENU, AND ALL ENTRIES ARE AUTOMATICALLY RECALCULATED AND CHANGED FOR YOU. YOU MAY SWITCH FORMATS ANYTIME WHILE USING THIS PROGRAM. MAKE SURE YOU ARE IN THE PROPER FORMAT WHEN MAKING ENTRIES. ALL SETUP SCREENS TELL YOU WHICH FORMAT THEY ARE IN AT THE TOP OF THE SCREENS. IF YOU MADE ENTRIES WHILE YOU WERE IN THE WRONG FORMAT, YOU WILL HAVE TO REENTER THOSE ITEMS WITH THE FORMAT SET CORRECTLY. For some it is easier to make approximate measurements the first time they set up the positions, then adjust them after a test print out. You will need a ruler that will measure to the accuracy you want. The plastic see-through type is often the easiest to use. ~ Page 43 The 99.999 position will automatically center the LETTER slogan on the horizontal plane on the page. The 99.999 vertical position will place the slogan on the lowest point on the page (with all graphics, including the shadow). The 99.999 position does not apply to the ENVELOPE slogan. In addition, the program will not allow the slogan to cross the left or top margins or beyond the "0" positions. Any part of the slogan or graphics that is off the page to the right or below the bottom margin, will not be printed. ------------------------------------------------------------------------------- Letter Slogan Graphics: ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The frame is the outer-most edge of the graphics. Experiment with all these effects to see if you would like to use them. ------------------------------------------------------------------------------- 16-Box in Slogan?: Y=1 N=2:1 ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK You may leave the slogan lettering as it is or place a box around it. This is not to be confused with an outside frame fill Border in #20. This box closely frames the lettering of the slogan. Outside this box, you may have a graphic fill pattern as chosen in #19, then the outer frame fill border as selected in #20 surrounds the graphics. ------------------------------------------------------------------------------- 17-% Shading 0-100:10 ------------------------------------------------------------------------------- The box for the slogan may have shading. You may select the amount of shading you desire. 8% to 20% is light, 21% to 35% is medium, dark is anything beyond. If you choose 100%, it will totally blacken the box. Light or medium is generally used. ------------------------------------------------------------------------------- 18-Border 0=none 1-- 2== 3... ------------------------------------------------------------------------------- This selection is for the type of border you want around the slogan text: a single line, double line or dotted line. This is similar to the choice for the frame edge around the graphics. ~ Page 44 ------------------------------------------------------------------------------- 19-Frame Fill Pattern 0=None 1-line 2|vert 3/angle 4\angle 5#box 6#weave:1 Add Shadow? ------------------------------------------------------------------------------- The pattern is placed outside the box of the slogan and may be framed in with the selection of #20. This pattern selection is one you will see again in other setup sections. They are the basic drawing graphics that the laser printer can perform: 1-horizontal lines, 2-vertical lines 3-angle lines /// 4-angle lines \\\ 5-horizontal and vertical lines crossing in a box pattern 6-angle lines crossing in a woven pattern. Add Shadow - is a shadow effect around the frame of the box. If only a box is around the text, the shadow effect will be behind the box. If a larger frame encloses a pattern fill, then the shadow is behind the larger framed pattern fill. ------------------------------------------------------------------------------- Laser Graphics for Envelope Slogan: # 21 through #25 . . . ------------------------------------------------------------------------------- #21 to #25 are identical to #16-20 above dealing with the slogan to be placed on the letter. This slogan may be placed on the envelope. Fill them in the same or differently. Remember that the envelope may not leave as much room. What is appropriate for one, may not be for the other. It is strongly recommended that you experiment with the various pattern fills and frame/box options, including borders. It is impossible to adequately describe them without illustrations. You should actually see the output so that you are able to decide how you want to use them. ~ Page 45 =============================================================================== FILLING IN FONT SETUP - SCREEN #2 =============================================================================== NOTE: THE SOFT FONTS MAY BE PLACED IN ANY DIRECTORY THE USER SELECTS. HOWEVER, YOU MUST ALSO PLACE THE DIRECTORY IN THE LP.BAT FILE THAT CALLS UP THE PROGRAM. REINSTALL THE PROGRAM IF YOUR FONT LOCATION CHANGES. THE LP.BAT FILE CONTAINS THE STATEMENT: SET EPATH=C:\LETTER THIS MEANS THAT THE FONTS ARE IN THE DIRECTORY "LETTER". CHANGE THIS WITH AN EDITOR OR THE DOS EDLIN EDITOR TO THE DIRECTORY OR PATH TO THAT DIRECTORY BEFORE ATTEMPTING TO RUN THE PROGRAM. DO NOT CHANGE ANYTHING ELSE IN THE LP.BAT FILE. YOU MAY PLACE THE SET EPATH=C:\LETTER STATEMENT IN YOUR AUTOEXEC.BAT FILE. IF YOU DO THIS, EITHER REMOVE IT FROM THE LP.BAT FILE OR BE SURE THE TWO AGREE AS TO THE DIRECTORY. YOU WILL NOT NEED IT IN BOTH THE LP.BAT FILE AND THE AUTOEXEC.BAT FILE. How to use Soft Fonts Soft fonts are those you may purchase on diskettes or may be created by a font generator such as Bitstream's Fontware. PCL Fonts for HP LaserJet and compatibles are in fixed format. That is, your printer cannot change the size of the fonts to a smaller one or a larger one. You must choose the typeface you want and the point size, and then download the font into the Laser's memory. Most laser printers have at least 512K of memory. Actually, this gives you slightly under 400K to use for soft fonts. Fonts vary in the amount of memory they require, but in general, one set of 60 point fonts would probably use all 400K, and then some. The fonts you will be using for Laser Letterhead plus are much smaller than 60 points. The largest is perhaps 25 points in a narrow font, such as University Roman. A Broadway or Cooper Black font is much wider, and would run off the margins if you were to use a 25 point font. Select fonts that look well as a letterhead. Simply use trial and error until you get it right. If you are new to using fonts, do not be hesitant to try different sizes and typefaces. Each set of soft fonts comes in one file for the particular point size and orientation. Most have a file name code system to read the typeface, Stroke Weight (bold, medium/normal, light), orientation, point size (1/72"), and sometimes the symbol set. Get to know the code system of the fonts you are using, so you can select the proper font for each line of the letter- head or envelopes. ~ Page 46 Letterhead Proportional Spaced Fonts This is the most difficult part of SetUp. If you have any problems with the program, it will most likely be traced to this section. Read it care- fully. Note that cartridge fonts are inserted differently than soft fonts. If you get an error when attempting the first download, go back to this section and check the fonts and their spelling. The odd names given to fonts and the use of zeros and alphabetical "O"s often cause a problem. If the point sizes are wrong, it will be obvious when you print your letter- head or envelopes. When you get it right, make a copy of the fonts in Setup by printing a font print out from the Utilities Menu. The next entries will deal with the letterhead envelope fonts. They are a part of your contribution to the design of the letterhead and deter- mines the success of the entire letterhead. Note that each font is numbered and has short name which may be used to identify the lines that use it (but not necessarily pronounce). You must very carefully place either cartridge fonts, soft fonts, or both in these spaces. If you have cartridge fonts, read the section below on how to place them in this area. Soft fonts are those that must be downloaded before you can use them. Function Key <F9> will automatically download soft fonts once they are properly placed in this setup program. Letterhead = Proportional Spaced Fonts with Portrait Orientation The font screen uses short mnemonics to describe the lines the font will print on the letterhead and envelope: ------------------------------------------------------------------------------- #1-BNameCL...:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #1-BNameCL = Business Name for both the centered and left justified letter- head. This is also the Business name for the Special Designed Letterhead. This font may be from 18 to 28 points, depending on the typeface. A thin typeface such as University Roman may go up to 28 points. A wide typeface would only be 18 points. This may take some experimentation on your part. Remember that there are 72 points to an inch. Take care to spell the names correctly, otherwise downloading will be inter- rupted by an error message. Common errors are reading zero for an "O" or confusing the number "one" with lower case "L". If you are using HP cartridges A to Z, you may place that cartridge name as the far right entry after "Cartridge A-Z or "" if Soft Font:" See the section on using cartridge fonts. Do not forget to place the double quotes "" in that space if you are using soft fonts. ~ Page 47 ------------------------------------------------------------------------------- #2-PNameCL AddC.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #2-PNameCL AddC = Personal Name for Personal Letterhead and address for the centered address (if selected) on the business letterhead. This is the font used for the personal version of the Special Designed letterhead. This is generally from 16 to 20 points. Again, it depends upon the typeface and what appears good to you. ------------------------------------------------------------------------------- #3-AddL PhoDatCl: YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #3-AddL PhoDatCL = Left justified address and the business two line address, and also the phone and date for both centered and left justified letterheads. This is usually from 16 to 18 points. Since the two line address takes more space vertically, you may have to adjust to the proper size that looks best. ------------------------------------------------------------------------------- #4-PNameTitleCL.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #4-PNameTitleCL = Personal Name and business title for the centered and left justified letterhead and the Special Designed letterhead. This is a small font, usually of 6 to 10 points. It should be in an easy-to-read typeface, such as Helvetica or Times Roman. ------------------------------------------------------------------------------- #5-Letter Slogan:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK This one needs no translation. Almost any typeface that suits your purpose may be used. If it is boxed in, a point size of about 16 is almost maximum. Without the box, you may go to any size that will fit. If a frame is needed with larger fonts, use the larger frame instead of only the box for the text. The graphics alone with no box or frames often fit the purpose. Note that the graphics of the slogan frame will fit right into the letterhead baseline, if the graphics chosen are the same. All graphics fit into an "invisible" grid over the page and will match if joined. ~ Page 48 This font will be used for all letter slogans. The envelope slogan uses the font below. Envelopes = Proportional Spaced Fonts with Landscape Orientation NOTE: If your laser printer automatically rotates the portrait fonts so that they may be used as portrait fonts, then you need not use landscape fonts in this section. Insert the regular portrait orientated fonts. ------------------------------------------------------------------------------- #6-ReturnPBName.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #6-ReturnPBName = Return address personal or business name. This typeface is usually one that will match the letterhead. A typeface such as University Roman will use about a 14 to 16 point size. This is strictly trial and error with your typefaces. This font is just for the name. The remainder of the return address will be in a somewhat smaller typeface. ------------------------------------------------------------------------------- #7-ReturnAddress:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK This is for the remainder of the return address. The typeface is usually the same as the first line, but in a smaller point size. The ranger is usually from 10 to 14 points. Note that this typeface and the one above are also used if you print return address labels. ------------------------------------------------------------------------------- #8-Mail Address.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The mail address is the address of the individual or business who receives the letter. This can be a totally different typeface. For example, if you are using University Roman for the return address, use Fritz Quadrata, or Helvetica for the mailing address. It should be a typeface that is easy for the Post Office to read. Times Roman also works very well at 12 points. ------------------------------------------------------------------------------- #9-Envel Slogan.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The envelope slogan and letter slogan use different fonts not only because the orientation is not the same, but so that you can vary your message and utilize a different style font. What was said about using graphics in the ~ Page 49 letter font, may apply differently here. 14 or 16 points may be maximum if you box in the text, and 16 to 18 points if you do not. Use your best judgment. Each soft font must be entered as above with its file extension (XXX) or whatever file extensions your soft fonts use. You must also indicate that they are soft fonts by inserting "" in the cartridge letter position. ------------------------------------------------------------------------------- How to use Cartridge Fonts ------------------------------------------------------------------------------- Using Hewlett-Packard's older A-Z cartridges as an example, select the proper font and size. Do not select non-proportional fonts: They should be proportional to work with consistency. Plug the cartridge firmly into the socket. Those lasers having two slots, be aware that one of the slots usually has priority over the other. Use the highest priority socket. On the HP LaserJet Series II-III, this is the left side. Type the font name and cartridge into SetUp: Example - Tmsrmn 10 from Cartridge P Step 1. Type in TMSRMN 10 after the # and name Step 2. Type in where it says Cartridge A-Z or "" if Soft Font: Enter like this: #4-PNameTitleCL.:TMSRMN 10 Cartridge AZ or "" if Soft Font: That is all there is to it! Downloading is not necessary. Below is a list of font names that must be in SetUp for HP Cartridges or Third Party Cartridges. In your Manual you received with your 3rd Party Cartridge, you probably have a Comparable HP Cartridge Font listing that lists each font and the letter of the HP cartridge with which it is compatible. If you have 25 Cartridges in One! by Pacific Data Products, see Table 3-3, Page 3-6 áof their manual...some of these work, some do not. U cartridge listings will work fine; Z cartridge listings do not. If all you have is this plug-in cartridge, you can find enough proper size HELV to make a letterhead. The following list of fonts as they should be typed into SetUp from HP A-Z Cartridges: TMNSRMN 8 HELV 8 M7TMSRMN 8 No LGOTHIC - not proportional TMNSRMN 10 HELV 10 M8ATMSRMN 8 No LINEDRW - not proportional TMNSRMN 10B HELV 10B M8ATMSRMN 10 No OCRA - not proportional TMNSRMN 10I HELV 10I M8BTMSRMN 8 No PRES - not proportional TMNSRMN 12 HELV 12 M8BTMSRMN 10 No LINEPRT - not proportional TMNSRMN 12B HELV 12B No COURIER - not proportional TMNSRMN 12I HELV 12I No PELITE - not proportional TMNSRMN 14B HELV 14B ~ Page 50 As you can see, the selection is limited with older HP cartridges and is nearly the same with 3rd party cartridges. You undoubtedly will want to use something a little larger and distinctive. For that, you will have to download soft fonts. If the selections with the soft fonts above had been cartridge fonts in Helvetica, it would appear like this: #1-BNameCL......: HELV 14B Cartridge A-Z or "" if Soft Font:U #2-PNameCL AddC.: HELV 12B Cartridge A-Z or "" if Soft Font:U #3-AddL PhoDatCL: HELV 12B Cartridge A-Z or "" if Soft Font:U #4-PNameTitleCL.: HELV 10B Cartridge A-Z or "" if Soft Font:U #5-Letter Slogan: HELV 14B Cartridge A-Z or "" if Soft Font:U #6-ReturnPBName.: HELV 12B Cartridge A-Z or "" if Soft Font:V #7-ReturnAddress: HELV 10B Cartridge A-Z or "" if Soft Font:V #8-MailAddress..: HELV 12B Cartridge A-Z or "" if Soft Font:V #9-Envel Slogan.: HELV 12B Cartridge A-Z or "" if Soft Font:V Finding the properly orientated fonts on one cartridge is not always possible, so you may need two cartridges inserted. Again, if your printer can rotate fonts, it may be no problem. Also note in the above example that only smaller cartridge fonts are avail- able. The best work-around situation is to combine a cartridge with larger soft fonts: #1-BNameCL......: YOURFONT.XXX Cartridge A-Z or "" if Soft Font:"" #2-PNameCL AddC.: YOURFONT.XXX Cartridge A-Z or "" if Soft Font:"" #3-AddL PhoDatCL: HELV 14B Cartridge A-Z or "" if Soft Font:U #4-PNameTitleCL.: HELV 10B Cartridge A-Z or "" if Soft Font:U #5-Letter Slogan: HELV 14B Cartridge A-Z or "" if Soft Font:U #6-ReturnPBName.: HELV 12B Cartridge A-Z or "" if Soft Font:V #7-ReturnAddress: HELV 10B Cartridge A-Z or "" if Soft Font:V #8-MailAddress..: HELV 12B Cartridge A-Z or "" if Soft Font:V #9-Envel Slogan.: HELV 12B Cartridge A-Z or "" if Soft Font:V This type of mix using cartridge and soft fonts works very well with Laser Letterhead Plus. Third Party cartridges are a guessing game with Laser Letterhead plus. Some work and some do not. They must be selected by name and cartridge letter. If they are 100% compatible in this respect, they will work, but many are not. If you are using a 3rd party cartridge and know you have the font but cannot access it, that is because this cartridge is not utilizing the same method to access áthe fonts that the HP cartridges use. Presently we are reworking the third party cartridge selection method to make them more compatible. A future upgrade of the program should include better compatibility with these cartridges and in particular, those with "designer" typefaces that are better suited to a letterhead. ~ Page 51 Soft fonts are the best with Laser Letterhead Plus. Almost all will work with no problems. Most important is to have them in the same directory as indicated in the EPATH statement in áthe LP.BAT file. Also, you must spell the names correctly when you place them in the SetUp program. And you must download them. If you forget to download, the program will take a whack at using cartridge or internal fonts, but they will probably not look right. The crucial first pass through the printer: With soft fonts the program has to go to the directory where they are located identify each font (it will trust that you have downloaded the fonts), and then arrange the printer layout during the first print run. If you are using logos, images, or watermarks, it must also send these to the printer. This takes anywhere from twenty seconds to a few minutes or so. All print runs after the first go very quickly at the maximum speed of your laser printer. If you change the print layout, it will not delay printing: all print options are in memory. If you change soft fonts, then you must download and the first print run is again slow. Most soft fonts are available in a typeface design more suited to a letter- head than cartridge fonts, although much better cartridges are becoming available. Some fonts that you would not use in anything else make good letterhead fonts. Those that would appear silly in a written document are often just what you need to customize a good business or personal letterhead. ~ Page 52 =============================================================================== FILLING IN THE IMAGE FILE SETUP - SCREEN #3 =============================================================================== PRESS <FUNCTION KEY F10> FOR PCX IMAGES IN DIRECTORY...Keep all image files in the CURRENT directory with all program files if you wish to call them up using function key 10. Any files currently in use by Laser Letterhead plus MUST be in the current directory, EXCLUDING ONLY YOUR FONT FILES, for the program to find them. DO NOT KEEP THE PCX IMAGES IN THE FONT DIRECTORY. This setup screen will list every image (logos and/or watermarks) that you are using of each type of letterhead up to a maximum of 16 image files: 1.Regular Computer Generated Letterhead - Business and Personal....4 images 2.Only Logo User Generated Letterhead - Business and Personal......6 images 3.Special User Designed Letterhead - Business and Personal........6 images Total images......................................................16 images A total of 16 images are not actually needed unless you used a different image for each entry. In most cases the same watermark could be used for each business letterhead style, the same logo, and so on. Three or four images may be used repetitiously for all 16 images resulting in a variety of letterhead styles. However, should you a need for individual designs, all 16 different images could be obtained at low cost upon registration. -> It may also be noted that you may use any PCX image. Here lies a challenge for creativity. Should you prefer to add a sketch or scenic view, many commercial sources supply images. AN EXCELLENT SUPPLIER OF IMAGES ARE YOUR SHAREWARE DISTRIBUTORS. ------------------------------------------------------------------------------- About PCX Files and How They are Used in This Program ------------------------------------------------------------------------------- About PCX images: The PCX format is a "bitmap" format which describes your image as a rectangle or circle of black and white dots. The advantage of using this format is that the files can be relatively small in most cases, and take up little diskspace. You may also load the PCX file into pixel editing packages like PC Paintbrush for modification. The larger "watermark" file may cover an entire page, but it has very low resolution. A file this size in 300 dpi could require a megabyte of space. As a watermark, the resolution is cut down to 1% to 5% of the original to create the watermark effect and it rarely runs over 35 or 36K. Printing this file takes longer than other PCX files, but only because it encompasses a greater area on the page. PCX images could take a long time to print, but every PCX print routine for every single image in this program is written in fast assembler to speed up the process. After the first pass through the printer, usually it takes only 20% of the original time. ~ Page 53 Use PCX files that have been created in the same size as you will use them in Laser Letterhead plus. If you enlarge a bitmap on the page, you will lose resolution and the "jaggies" will become apparent. Loss of resolution also means loss of definition, and some lines break apart. This tends to make the image "fuzzy" and lighter than normal. If you want an image lighter to use as a background graphic or as a water- mark, do it in a program that first creates it as a vector image. Vector images are mathematical formulations that produce smooth enlargements and clear unbroken separations if you decrease the density. After the image is reduced to the exact printing size, then convert it to a PCX image. Shrinking a PCX image may cause excess darkening in areas of the bitmap that are not desirable. Small detail is lost and may appear as a black and white "freckled" spot. It is easy to shrink a bitmap, so that normal vision will have difficulty making out any detail at all. You may also find that some bitmap images will not respond to scaling or changing their size. If they have been "fixed" or transformed in some manner, or some of the graphic information is missing, you may not be able change them in any manner. ------------------------------------------------------------------------------- How to Make Entries into the Numerical Field Positions ------------------------------------------------------------------------------- Use the KEY PAD (Num Lock On) or TOP ROW KEYS, whichever you like: Type in a number, for instance 1.25" for 1 1/4", by striking the "1" key, then the "." or decimal point, and then the "2" and "5". NOTE WHAT HAPPENS: a. Striking the "1" CLEARS THE FIELD of all previous numbers. b. Striking the "." decimal, FIXES THE DECIMAL PLACE. The field is set up so that the next numbers will fall into their proper decimal places! c. Strike the "2" and then the "5". DONE! Trailing and leading zeros are automatically added, if needed. You need not enter the location down to the last decimal place. The program will, however, carry your decimals out exactly to the pixel. Pixels, or the dots on the paper, are what the program actually uses. Do not be alarmed if you come back to the screen and the measurement is carried out to the 3rd decimal place. This is very common when you covert back and forth from inches to centimeters. ~ Page 54 Horizontal and Vertical location is in inches or centimeters. Forget about the columns and rows that you usually use with computer print outs, and decide exactly where you want something on a page by horizontal and vertical coordinates. Ignore the fact that you have your laser configured with so many lines per inch. The program will take over all control panel settings and will make it easy for you. When done, all will be reset exactly as it was. The only other thing you must remember is that the HORIZONTAL (Hor) measurement is from LEFT MARGIN to the RIGHT. The VERTICAL (Ver) measure- ment is from the TOP MARGIN DOWN. The intersection of Hor and Ver is the exact location on the page. Make sure all locations are on the printed page or you will get a printing error. It is unnecessary to discuss each image position, since all are done in a similar manner, but each having a different location. The following is how the screen appears set up in inches with PCX images entered: Regular Letterhead Logo - Business and Personal - 4 Image Files: 01-Business Logo:LITELOGO.PCX Position Hor: 3.365 inches Ver: 0.224 inches 02-Bus Watermark:WM_AERO.PCX Position Hor: 1.496 inches Ver: 2.617 inches 03-Personal Logo:INITIALS.PCX Position Hor: 3.066 inches Ver: 0.411 inches 04-Per Watermark:WM_MUSIC.PCX Position Hor: 0.935 inches Ver: 1.496 inches Only Logo - Business and Personal - 6 Image Files: 05-Bus Logo #1 :FUTURE.PCX Position Hor: 0.879 inches Ver: 0.000 inches 06-Bus Logo #2 :MOTTO.PCX Position Hor: 0.393 inches Ver: 1.496 inches 07-Bus Watermrk :WM_AERO.PCX Position Hor: 1.496 inches Ver: 2.617 inches 08-Per Logo #1 :FLYBLIND.PCX Position Hor: 0.748 inches Ver: 0.000 inches 09-Per Logo #2 :INSTRUCT.PCX Position Hor: 5.795 inches Ver: 0.037 inches 10-Per Watermrk :WM_MALE.PCX Position Hor: 0.374 inches Ver: 1.496 inches Special Designed Letterhead - Business and Personal - 6 Image Files: 11-Bus Logo #1 :ZEPSEAL.PCX Position Hor: 0.187 inches Ver: 0.000 inches 12-Bus Logo #2 :MOTTO.PCX Position Hor: 0.187 inches Ver: 0.383 inches 13-Bus Watermrk :WM_AERO.PCX Position Hor: 1.496 inches Ver: 2.716 inches 14-Per Logo #1 :JQFFRAME.PCX Position Hor: 0.187 inches Ver: 0.000 inches 15-Per Logo #2 :TINYJOHN.PCX Position Hor: 3.552 inches Ver: 1.421 inches 16-Per Watermrk:WM_MUSIC.PCX Position Hor: 0.187 inches Ver: 1.496 inches So as to understand which logos are printing, use a top down system: Logo #1 in the Only Logo letterhead is generally the letterhead logo, Logo #2 is a logo that prints a motto further down on the page. You could arrange these any way you like, but it would be difficult at print time to be able to determine which logos to select if you did not have a standard order. ~ Page 55 =============================================================================== Filling in Laser Graphics and Text SetUp - Screen #4 =============================================================================== This screen covers the letterhead text and the graphical baseline or drawing, excluding the slogan (found on Screen #1). As you may remember, the baseline is the line drawn under the letterhead text. This line may be expanded to other forms or even a box, depending of which letterhead is being printed. ------------------------------------------------------------------------------- Regular Letterhead - Select Type Baseline or Box-in Letterhead: 01-Baseline Design or Box Frame Type: ------------------------------------------------------------------------------- THESE FIELDS SHOULD NOT BE LEFT BLANK The letter that is completely computer designed, is the Regular Letterhead. You may, however, select the type of letterhead you want designed for you. The letterhead is centered or grouped at the left margin, a decision for either type is made at print-time. You have ten types of baselines or boxes that may be drawn under or around the letterhead: 0=None No baseline or box around it, only the letterhead text. 1-- A simple thin line under the text. 2== A double line under the text. 3... A dotted line under the text. 4--Box A single line box drawn around the text with no shading 5==Box A double line box drawn around the text with no shading 6...Box A dotted line box drawn around the text with no shading 7Shade Box A no border shaded box around the text 8--Shade Box A single line shaded box around the text 9==Shade Box A double line shaded box around the text 10..Shade Box A dotted line shaded box around the text The gray-shading in the box is specified in 0% to 100%, from white to solid black. A white box would be the same as a no shading box, and a black box would obliterate all text: it is unlikely that you would want to do that. Rather than having the program limit shading to, for instance, 80%, the user may exercise his own judgment. Usually 8% to 15% is light shading, 16% to 35% is the medium shading, and all above that is considered dark shading. Fill patterns and graphics are available only in the Special Design Letterhead below. ------------------------------------------------------------------------------- Only Logo Letterhead - Position the PNameTitle and Date: 02-03 PNameTitle Horizontal and Vertical Positions 04-05 Date Horizontal and Vertical Positions ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The only text that is not a PCX image on the Only Logo Letterhead is the PNameTitle or personal name and business title, and the date. You may place this text anywhere on the printed page or/and within the image letterhead. ~ Page 56 either of these anywhere on the page, or even embedded within a logo. The date may be centered automatically on the horizontal plane by placing 99.999 in that position. Text placement uses the same type coordinates as placing a logo. Enter both horizontal and vertical positions that intersect at the left-most edge of the left-most letter in the character string. You will probably have to estimate the first measurement, since you may not know exactly how long the character string will be. As you will find out, most first measurements require an adjustment or fine tuning. Place both the PNameTitle and date as close to where you want them to be as possible. ------------------------------------------------------------------------------- Special Design Letterhead - Position Letterhead Text and Select Graphics: 06-Letterhead Body Text: 1=Manually Set Left Margin 2=Automatically Centered 07-Business Text Left Marg:1.309 in. 08-Personal Text Left Marg: 1.683 in. ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The Special Design Letterhead is partially computer generated and partially user constructed. The computer handles the letterhead text placement, including LEADING (pronounced "led'-ing", the space between the lines of type), and KERNING, (the space between letters). The user is able to move the body of letterhead text on the horizontal plane by setting the co- ordinates for the left margin. The left margin is located by an invisible line running down the left-most edge of the left-most letter on the left side of the text. The first decision that has to be made is whether to center the text, or manually set the left margin. You would center the text if, for instance, you placed a lighter background logo behind the text in the center of the page. A movable margin is wanted, however, if you prefer to move the text to the right to make room for a logo to the left of the text in the 0.000 horizontal and 0.000 vertical area (the topmost left position on the page). ------------------------------------------------------------------------------- 09-Base 0=None 1- 2= 3.. 4=Heavy Black Line 5=Gray Shade Bar 6=Pattern Bar: ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK The base is a line or bar under the letterhead text. Select type base first: 0 - no base 1-- single thin line under the text 2== double line 3... dotted line 4== heavy black line 5= gray shaded bar with or without single, double, dotted line border 6= pattern bar with or without single, double, dotted line border ~ Page 57 ------------------------------------------------------------------------------- 10-Type Bar Pattern Design 0=none 1-line 2|vert 3/angle 4\angle 5#box 6weave ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK If you had chosen a single, double, dotted line, or heavy black bar above, they are unaffected by the pattern bar selection. But you should also select a pattern design bar, in the event you switch over to it. The pattern bar selection requires the following selection of patterns: 0 - no pattern - will create framed blank bar if bar border chosen 1-- closely spaced parallel horizontal lines 2|vert closely spaced parallel vertical lines 3/angle closely spaced parallel lines on a 45 degree angle 4\angle closely spaced parallel lines - opposite 45 degree angle 5#box closely spaced vertical and horizontal lines - box effect 6weave closely spaced intersecting 45 degree angle lines - woven effect ------------------------------------------------------------------------------- 11-% Bar Shading 0-100 12-Type Bar Border 0=None 1-- 2== 3... ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK The percent bar shading will apply to the gray shade bar in #09. If you did not select it, place a desirable shade such as 15 for light shading or 50 for darker shading. This is an interesting selection because you can create a plain white bar by selecting 0 or a solid black bar (wider that the heavy black bar above). The selection of the bar border may create more interesting effects. This border will apply to both the shaded bar or pattern bar. THE EFFECTS GRAPHICALLY OF PUTTING NO BORDER AROUND THE BAR CREATES AN ENTIRELY DIFFERENT TYPE BAR OR PATTERN! This is one you can play around with. There is no way that this Handbook can show you this, using an ASCII text file print out. You must try these different graphics to have any idea of what they will look like. ------------------------------------------------------------------------------- 13-Total Length of Base ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK Select the length of the base. If the base is to go from left margin to right margin, it will be over 7.6" long. If a shorter line is used, it should be centered. You may do this by adjusting the horizontal position. ------------------------------------------------------------------------------- 14-Rotate Base to Vertical? Y=1 N=2 ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK ~ Page 58 If preferred, you may swing the base bar around to a vertical bar. This creates an entirely different letterhead design. You must be aware, however, of what happens to a graphic fill pattern when it is rotated to the vertical. 1. The graphic fill patterns chosen for the horizontal bar will not "rotate" with the bar...they are stationary, much like a grid over the page. If you had chosen a design such as 1-- closely spaced parallel horizontal lines, turning the bar upright will leave the lines still on the horizontal plane. 2. You will now have a COLUMN of short parallel horizontal lines running down the page (the lines do not rotate, but the bar does). It is quite a good effect, but may not be what you wanted. If you want closely spaced vertical lines running down the page, you must select 2|vert above. This is true ONLY for the graphic fill patterns. The single line, double line, dotted line, heavy black line, or shaded bars: these are not graphic fill patterns. Graphic fill patterns are selected in #09 above, choosing #6 Pattern Bar. ------------------------------------------------------------------------------- 15-Base Horizontal Position 16-Base Vertical Position ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The horizontal and vertical positions have slightly different meaning if the baseline has been rotated to an upright vertical line or bar. As a horizontal line or bar, the vertical measurement is from the top margin down to the intersect of the horizontal position. The line or bar starts at that position and may go to the right margin. |Vertical = distance from top margin | Horizontal-----|############# <--- Bar----> length may be specified. distance from Right end with border will be left margin clipped off if length too long. starts the Shorten length until end of bar bar or line. or border can be seen. As a vertical column (or line), however, the horizontal and vertical are lined up in this manner, with a column that goes down the page vertically: |Vertical = distance from top margin | starts the vertical column. Horizontal-----| The 00.000 vertical position would distance from ## place the top of bar at the top margin. left margin. ## ## ##<--- Bar is now a column that may go to bottom margin or as long as you specify. Making it too long will cause it to be cut off at the bottom margin. If you have a border around its edge, you should decrease the length of the bar until bottom border is printed. ~ Page 59 As a horizontal bar (or line), the HORIZONTAL position marks the beginning of the bar. To move the bar and center it on the page, you adjust the HORIZONTAL position. To move the bar up or down on the page, you adjust the VERTICAL position. If bar is too long or too short, change the length of the bar with #13-Total length of Base. As a vertical column (bar or line), the VERTICAL position marks the beginning of the column. If the VERTICAL position is set at 00.000 or the top margin, it may be 10.375" long (if you are using 8.5" by 11" paper). Making the bar too long will cause it to be cut off prematurely at the bottom of the page. REMEMBER, if a border is selected, the bottom edge of the border will not print and you will have to shorten length of the bar. ------------------------------------------------------------------------------- 17-PNameTitle Horizontal Position: 18-PNameTitle Vertical Position ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The personal name and business title on the business version may be placed anywhere on the page, or embedded within the letterhead. Including this line on the page is a print-time decision. ------------------------------------------------------------------------------- 19-Date Horizontal Position 20-Date Vertical Position ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The date always has an automatic centering option by placing 99.999 in the horizontal position. This will center the date at any vertical position on the page. If you wish, however, you may insert it inside the letterhead or place it anywhere on the page. Inclusion of the date on the letterhead is a print-time decision. ------------------------------------------------------------------------------- Envelope - A Baseline/bar May be Placed under the Return Address or Omitted: 21-Base 0=None 1- 2= 3.. 4=Heavy Black Line 5=Gray Shade Bar 6=Pattern Bar: 22-Type Bar Pattern Design 0=none 1-line 2|vert 3/angle 4\angle 5#box 6weave 23-% Bar Shading 0-100 24-Type Bar Border 0=None 1-- 2== 3... ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The envelope baseline selections are the same as the letter selections. You may therefore select an envelope baseline that is the same or different from your letter selection. Using the baseline on the envelope is a print-time decision. The Shareware Edition does not support and upright baseline on the envelope. - End Laser Graphics Text SetUp - Screen #4 - ~ Page 60 =============================================================================== 16. How to Place Soft Fonts into a Directory of Your Choice =============================================================================== NOTE: The INSTALL program will place font path information into the LP.BAT file automatically. You may place soft fonts on any drive or directory of your choice. If you change the location of your soft fonts after the installation of the program, you must either reinstall the program, or change the LP.BAT file to indicate the drive and directory where the soft font files are located. At startup or at download time, Laser Letterhead plus looks into the file LP.BAT to find the location of the font directory and other necessary information. LP.BAT is the file that calls up the program, and contains this SET instruction: SET EPATH=C:\LETTER This statement specifies "C" as the drive and "LETTER" as the directory where the soft fonts are kept. Using EDLIN (DOS' Editor), an Editor, or word processor in non-document or ASCII mode, call up LP.BAT and change the "C" drive to the drive where you are keeping the fonts. Then change "LETTER" to the appropriate directory. DO NOT USE A WORD PROCESSOR TO DO THIS UNLESS IT IS IN A MODE THAT WILL CALL UP AN ASCII FILE WITHOUT ALTERING ITS STRUCTURE. AN ASCII FILE CONTAINS NO UNSEEN CONTROL KEYSTROKES OR OTHER MARKINGS THAT WILL BE READ BY LASER LETTERHEAD plus. Then, copy the file ESCAPE.FNT into the same file where your fonts are located and also leave a copy in with the program files. This file contains information for reading and decoding font files. That is all you have to do. Make sure you have the correct font files in SetUp and restart the program. If you are making this change from the DOS Shell on the Main Menu, you will have to restart the program and let it go through its initial search for locating the fonts. Exit the program by selecting "Q>uit" at the Main Menu, and then restart by typing LP at the DOS prompt. Always start the program with the LP command. DO NOT CHANGE ANY OTHER STATEMENTS IN THE LP.BAT FILE. ~ Page 61 =============================================================================== 17. Error Codes =============================================================================== 1. Downloading: Total Downloaded Fonts = 8 Font #1 BNameCl: ABC240IH.HPF Not Downloaded - Check Spelling, Location After Viewing, Press <ENTER> to Exit When downloading, you will be told if all fonts were downloaded to a printer. The program cannot determine with any degree of accuracy if if it was a Laser Printer, since there are no standards for printers to identify themselves. The error message will tell how many fonts were successfully downloaded and also will display those fonts that were not downloaded. If it is more than one font, the display will slowly rotate from one font to another. You may leave this on your screen as long as needed, and strike <ENTER> when you want it removed. Examine your soft font directory and see if all fonts are there. Most important, check the spelling of the font name. Look for problems of mistaken identity: the alphabetical "L" and numerical "one", as well as numerical "zero" and alphabetical "o". If all is correct, check the SET EPATH statement in the LP.BAT file. It should read: SET EPATH=C:\LETTER C is the drive on where the fonts are located, and LETTER is the name of the directory. Both of these may be any drive or directory, but they must contain the soft fonts AND the file ESCAPE.FNT. Note that the only SPACE in the SET EPATH statement is between the "T" and "E" separating the words "SET" and "EPATH". No other spaces are permitted.There is a BACK SLASH "\" and NOT a forward slash "/"after "C:". If all this is correct, then check out the soft font by switching it with one that downloads to your printer properly. It cannot be a PostScript font or one that only works only in a certain program. If it is an ordinary PCL compatible soft font it should work properly. 2. Print time error message: Orientation Wrong This means that you have placed a portrait font, for example, in a position for a landscape font. Downloading cannot give this error since it does not know how you are going to use the font. Correct the problem, and all should go well. ~ Page 62 3. Print time error message: Invalid Feed Method You have specified a feed method that your laser printer cannot utilize, or you are using a laser printer that is not totally compatible with the HP Series II and III PCL Level IV language. In either case, switch the feed method and try all options. 4. Start up or run error: OPEN ERROR ????.file. A file is missing that the program is trying to open. Make sure by visually examining and counting all files. Reinstall the program if you must. Make sure the no file has a size of zero bytes. This means that file has been damaged. Reinstall any missing or damaged files. 5. Out of Memory (or) Not Enough Memory The batch file LP.BAT file is not being used to start the program. The reason there is an LP.BAT file is so SET files can set up the envir- onment and other files can provide the correct conditions for Memory Management. Print and download functions will not locate soft fonts. 6. Memory Manager Errors: Memory Manager Errors generally occur when switching between large modules and a portion of the program is being placed into expanded or extended memory. They may also occur if the program has a problem writing to the disk or LP.BAT was not used. The error suggests a remedy. A. ERROR: CANNOT USE DOS VERSION LESS THAN 3.0 B. ERROR 5: INVALID OPERATING SYSTEM C. ERROR 7: HIMEM.SYS ERROR - DISABLE HIMEM.SYS D. ERROR 8: EXPANDED MEMORY ERROR - DISABLE EXP MEMORY E. ERROR 9: CANNOT LOCK IN HIMEM.SYS - DISABLE HIMEM.SYS F. ERROR 10: HARDWARE MEMORY PROBLEM - DISABLE EXT MEMORY G. ERROR 11: CANNOT MAP EXP MEMORY - DISABLE EXP MEMORY H. ERROR 12: OUT OF DISKSPACE - CREATE MORE DISKSPACE I. ERROR 13: CANNOT CREATE TEMPORARY FILE - CHECK DISKSPACE J. ERROR 14: TEMPORARY FILE HAS BEEN CHANGED OR ERASED K. ERROR 15: DOS ERROR WRITING TO FILE - COMPUTER PROBLEM L. ERROR 18: DOS ERROR DEALLOCATING MEMORY - CHECK COMPUTER M. ERROR 19: CANNOT ALLOCATE MEMORY - CHECK COMPUTER N. ERROR 20: MISSING COMSPEC=COMMAND.COM - REPLACE O. ERROR 21: CANNOT LOCATE COMMAND.COM - CHECK COMSPEC P. ERROR 22: DOS ERROR DEALLOCATING MEMORY - CHECK COMPUTER Q. ERROR 23: FAILED TO REMOVE PROBLEM TSR - REMOVE TSR R. ERROR 24: DOS ERROR DEALLOCATING MEMORY - CHECK COMPUTER S. ERROR ??: - Notify CP Services of Error Code Any codes without numbers will occur as problems that should be reported to Consultant Pharmacist Services, Inc., PO Box 4709, St. Petersburg, Florida 33743-7097. FAX 813 544 0212 - End of Handbook - Contains 24,840 words in approximately 4,000 lines of text - (C) 1991 Consultant Pharmacist Services, INC. PO Box 47097, Saint Petersburg, Florida 33743-7097 USA